Corporate Office Administrator

Job Description:

Our client within mining requires an Corporate Office Administrator to join their team. The Corporate Office Administrator position is an exciting opportunity to join a growing office in the downtown core. This position is the first point of contact for visitors, clients, and employees and is responsible for providing professional and courteous reception services. Internally this position will work directly with corporate team, and will have the unique opportunity to engage with many different business units. This position will also get direct HR experience by reporting to the Director, Human Resources.

Responsibilities:

• Manage the reception area and meeting rooms to ensure they are tidy and presentable at all times.
• Greet and welcome visitors in a warm, professional manner and direct them appropriately.
• Provide general administrative support to the corporate office including document preparation, travel bookings, meeting preparation.
• Support the HR department in recruitment, onboarding and employee engagement.
• Monitor and order office supplies as needed and manage office services vendors.
• Answer, screen, and forward incoming phone calls.
• Manage all incoming and outgoing mail and deliveries.
• Maintain office security and develop the required procedures (e.g., visitor sign-in, issuing badges, health and safety requirements).
• Schedule meetings, maintain conference room bookings and organize catering as required.
• Ensure corporate kitchen is tidy and well maintained including unloading dishwasher in the morning.
• Assist with the coordination and planning for corporate events.

Qualifications:

• Post secondary education, a Certification in Office Administration or Human Resources is an asset.
• Proven work experience as an administrative assistant, or similar role.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Professional appearance and demeanor.
• Strong organizational and multitasking abilities with a focus on customer service

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.