Bookkeeper & Admin Assistant

Position Summary

The Bookkeeper and Admin Assistant p is responsible for managing the school’s day-to-day financial activities and supporting general office operations. This role performs key accounting functions—including monthly financial reporting, maintaining general ledgers, and processing payments—while ensuring accurate, timely, and organized financial records. The position also provides administrative support to maintain efficient office workflows and assist with HR-related tasks.

Key Responsibilities

Financial Responsibilities

• Perform the full accounting cycle, including bank reconciliations, accounts payable, accounts receivable, cheque and wire processing, invoicing, purchase orders, cheque requisitions, and journal entries.
• Process daily A / P and A / R transactions accurately and promptly.
• Review, verify, and enter billing data into the appropriate QuickBooks database.
• Prepare and submit monthly billing reports while ensuring timely completion of all billing-related tasks.
• Provide necessary supporting documents, clarifications, and responses to inquiries from internal and external stakeholders.
• Prepare financial documents and schedules required for the year-end audit.
• Prepare weekly or monthly cash analysis and other financial reports as needed.
• Perform clerical duties related to finance, including document preparation, filing, scanning, photocopying, and maintaining organized financial records.

Admin Responsibilities

Position Requirements