administrative assistant

Work setting

• Real estate company

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Consult with clients after sale to provide ongoing support
• Answer inquiries from clients and other company personnel
• Assist with record management

Supervision

• Staff in various areas of responsibility

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic scheduler
• Information technology
• Social Media
• MS Office
• Google Drive
• Electronic mail

Security and safety

• Confidential security clearance

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Screening questions

• Are you available for the advertised start date?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is your current level of study?