Building Facilities and Maintenance Coordinator

Position Description:

The ideal candidate for this role will have a minimum of 3 years' experience as a Building Facilities and Maintenance Coordinator where they have maintained multiple locations. Most importantly, they will be proactive and have highly developed teamwork and interpersonal skills.

Your future duties and responsibilities:

-Responsibility for day-to-day buildings operation management, including safety and regulatory checks
-Direct Liaison with Landlords, Property Managers and Cleaners as it pertains to Facility related items
-Work closely with CRE in the design planning of new and existing office renovations including member relocations, furniture procurement etc.
-Manage the security (access requests, alarm investigations, etc.), cleaning, maintenance (planned and reactive), safety (evacuation drills, training, ergo requests) and service the offices to ensure a safe and comfortable working environment for members
-Work with Manager for the procurement of facilities contracts, implement best practices to improve efficiency, and to constantly strive to reduce operating costs and increasing productivity
-Work with Manager to develop Budget and expenditure planning (Purchase Orders) and management including proactive review of all tenders/contracts and detailed reporting on same
-Help negotiate contracts with external vendors for all facilities services, equipment and office products (including purchasing)
-Responsible for annual audit process (maintain registry and prepare for audit with Manager)
-Responsible for misc. reports (security, energy, paper consumption, etc.)
-Look to optimize space planning, internal moves and office utilization
-Reporting to Facilities Manager on Facilities Management and making recommendations where relevant
-Project management, supervision and coordination of work of contractors, vendors and team members
-Responding appropriately to emergencies or urgent issues as they arise and resolving same in a timely manner
-Coordinating facility requests from staff/members and responding to same in a timely manner
-Occupancy Reporting
-Event planning (provide guidance, assistance when required)
-Be the backup for team members when required.
-Other duties as required

Required qualifications to be successful in this role:

-Minimum of 3 years' experience in a similar position and environment is essential.
-Experience managing a facilities team, with oversight of day-to-day work and management of their performance and professional development is an asset.
-Demonstrated experience in budgeting, space planning and management of multiple locations
-Project Management experience is an asset.
-Technical knowledge of building and mechanical systems (Hvac, generators) is a asset.
-Exceptional administrative and organizational skills with an ability to work to, and implement processes
-Excellent verbal and written skills in both French and English
-Proven record of accomplishment of accountability, problem solving driving results.
-Ability to influence at all levels of an organization and build relationships with both staff/members and the Senior Management Team
-High level of customer service experience and professional, friendly & flexible attitude required
-Computer literacy and advanced level knowledge of Powerpoint, Excel, Word and MS Project
-Ability to work independently, in a fast-paced environment
-Attention to detail (writing reports, site inspections, etc.)
-May be required to travel/visit other sites on occasion (within Quebec)
-Ability to deal with crisis situations and emergencies
-May be required to work after hours in case of an emergency

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $50,–$,. This role is an existing vacancy.

Bilingualism (French and English) is required for this position due to the nature of the role requiring interaction with national and global clients.

Skills:

• English
• French
• Event Management
• Issue Management
• Security Assessment