Payroll Administrator - 3 Month Contract

About the Opportunity

• Consistently interpret and apply regulations, employment laws, and other requirements that guide the processing of payroll to ensure compliance with Provincial regulations for both union and non-union payroll accounts.

Maintain employee records for existing employees and new hires; ensure accurate vacation, sick bank, and banked hours accruals.

Assist with the current implementation of payroll system.

Collaborate with other teams, team members, and managers to resolve escalated payroll issues.

Ensure the processing of new hires, temporary workers, transfers, promotions, wage increases, and terminations is accurate and timely.

Participate in the payroll year-end processes including : T4s, T4As, year-end filings

Create payroll audit reports to verify accuracy of data.

Create ad hoc reports for management or payroll team.

Prepare and validate bi-weekly disbursement of multi-province payroll, including government remittances, garnishments, monthly pension contributions, and union deductions, for assigned payroll accounts, consistent with Provincial wage and hour laws.

Interpret and communicate legislative requirements; ensure adherence by advising management of necessary actions; escalate issues to Payroll Manager as required.

Maintain knowledge of all regulations, employment laws, and other requirements for the execution of payroll for both union and non-union payroll accounts across multiple Provinces.

Ensure knowledge of all union agreements and legislative requirements and apply to processing of payroll.

Participate in the review and analysis of current payroll and tax procedures and recommend changes for the development of best practice operations.

Participate in optimization of Payroll System

Participate in digitization of Employee records

Ensure the payroll program is set up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).

Assist in payroll projects including policy, process, and technological changes to increase accuracy and efficiency and create standardization.

Ability to analyze payroll data and identify trends, discrepancies, or compliance risks.

Experience with reporting tools or data visualization (e.g., Power BI,)

Other duties as assigned.

for Board and Board Committees and ensuring all materials are accessible and well-organized.

About You :

Minimum 3 years of experience with payroll systems.

Extensive knowledge and experience with end-to-end payroll processing.

Proven experience processing payroll for 500+ employees.

Strong understanding of union contracts and collective agreements.

Knowledge and skill using Microsoft Office, including advanced Excel skills (including macros).

Familiarity with HRIS systems and benefits platforms.

Demonstrated ability to handle sensitive payroll data with discretion and in compliance with privacy legislation.

Ability to evaluate an issue, weigh all options, and formulate a practical solution.

Excellent interpersonal, verbal, and written communication skills.

Ability to work under tight deadlines with competing priorities.

This role requires a high degree of autonomy and initiative, with minimal supervision.

Pay Range : $28 - $30 per hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 470452

This position for employment is for a current vacancy with Vaco / Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer : Unless otherwise noted in the job description, the position Vaco / Highspring is filing for is occupied. Please note, however, that Vaco / Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco / Highspring will be otherwise assessed by recruiters and hiring managers. Vaco / Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.