Talent Acquisition Coordinator

• Applications are considered on a rolling basis
• Ottawa
• Hybrid

Job Description

6 month fixed term contract - Hybrid in Ottawa - Salary band CAD$ DOE

What will I be doing

Youll be working on a project assignment basis with a client to deliver amazing candidate and hiring manager support under the direction of a Talent Partner/Talent Acquisition Manager or Client Success Manager. Your technical expertise professionalism dedication can do attitude and willingness to pull out the stops to deliver will be what makes you successful in this role.

Typical activities all hang off your main goals of delivering a rock star candidate & hiring manager experience enhancing the brand of both our client and Join Talent and making sure our process management is seamless mistake free and fast.

Typical activities include:

Keeping the client systems up to date and accurate at all times with notes status changes and information

Booking interview slots and making sure that hiring managers and candidates have everything they need to support the interview

Consistent communication between all parties involved in the hiring process (Talent Partners Hiring Managers and candidates)

Adding in sourced candidates from the Talent Partner / Talent Search Partner to the recruitment system in a timely manner ensuring systems are up to date daily.

Managing rejections of unsuccessful candidates in a professional and candidate-centric manner

Supporting on reporting and data production as and when required

Role Requirements

Utilizing and maintaining the ATS and any other client/project system in an accurate and timely way

Updating candidate records daily

Booking interviews in accordance with hiring manager and candidate availability

Sharing neat and formatted CVs and interview guides with hiring managers

Sending candidates pre-info on interviews at least 24 hours in advance

Chasing hiring managers for feedback and entering it into the system

Providing candidates with a great and honest experience even if they are being regretted from the role

Presenting findings on opportunities for process improvement

Complying with our company standards on values and ethics in all aspects of delivery and client interaction

Maintaining a positive attitude that inspires co-workers and clients to grow the business

Skills & Experience

Proven success in a comparable administrative role.

Excellent attention to detail

Great written and verbal communication skills

Problem-solving capability

Self-motivated approach

Teamwork little room in a growing company for lone wolves and in this role ability to work closely with all kinds of client stakeholders team members and peers across the company will be key

ATS & sourcing tools usage experience (platforms not important) would be an advantage but not essential

A bit about us

Join Talent is a great place to be. We are EMEAs fastest growing Recruitment insourcing business (boutique RPO or embedded talent solution - we are not precious about the term!). Whatever you call it it is in-house at pace!

Our ethos is scarily simple - we hire amazingly talented recruiters and recruitment leaders support them really well and provide them with a fantastic set of tools to create hiring success.

Companies often talk about how they put people first we mean it to the bottom of our souls - and if you want to use your TA prowess to check that out just message anyone from our team of over 200 recruiters and ask them for their views on how well we do at putting our team first and creating a great culture.

We provide growing businesses with the technology manpower and expertise required to enable them to hire onboard and manage the talent they need to meet their growth plans. Our model provides flexibility and pace for rapid deployment of hiring scale-up solutions.

Established in early 2019 Join Talent is in many respects the new kid on the block in the market but we support some of the worlds most exciting brands and have over 200 team members across 19 countries today .... and still growing!

We work in an industry agnostic manner and this is reflected in the diversity of our clients who include companies as diverse as Amazon OnBuy Mambu Zego Celonis and Frontiers.