Administrative Assistant

TOGETHER, WE SAVE LIVES

Reporting to the Director of Operations, the Operations Administrative Coordinator is responsible for day-to-day support services to the location along with its associates up to and including working within the ERP system, administrative and facility duties to support the business.

Administration/Facilities

• Completes various tasks within the ERP system (AX Dynamics) for production, including the creation of production orders, which requires working closely with Customer Care and the Production Supervisors.
• Supports the human resources department with the administration and tracking of employee training, new hire on-boarding, filing and other administrative tasks.
• Supports various departments with data entry, mailings, audits & reconciliations, along with other administrative tasks.
• Coordinates the Joint Health & Safety Committee program which involves scheduling meetings, preparing & distributing minutes.
• Greets visitors to the organization, ensures visitor log is completed and assigns visitor badges and tracks their return.
• Responds to incoming telephone calls, ensuring they are answered promptly and directed to appropriate person in a professional manner.
• Maintains company phone list, meeting room calendars and mail slots.
• Maintains and replenishes stock of office/kitchen supplies, including completing purchase requisitions; maintains tidiness of photocopy area and meeting rooms; ensures coffee is available in office for staff/visitors.
• Occasionally organizes catering requirement along with picking-up various items in the local community as required.
• Maintains respectful communication with co-workers and supervisory staff
• Follows company’s ISO Quality Policy and understands the impact of this position on the competitiveness and performance of the company.
• Performs other duties as assigned.

EDUCATION & QUALIFICATIONS

• Office Administration certificate or equivalent
• 2 plus years office administrative experience in a similar role
• Strong Verbal and written communication skills, pro-active, with good organizational and prioritizing skills.
• Intermediate level in Microsoft applications; Word, Excel, Power Point, Outlook, with strong keyboarding skills.
• Demonstrated ability to learn other software programs.
• Experience with AX Dynamics or other ERP systems considered an asset.