Administrative Assistant

TOGETHER, WE SAVE LIVES

Reporting to the Director of Operations, the Operations Administrative Coordinator is responsible for day-to-day support services to the location along with its associates up to and including working within the ERP system, administrative and facility duties to support the business.

Administration / Facilities

• Completes various tasks within the ERP system (AX Dynamics) for production, including the creation of production orders, which requires working closely with Customer Care and the Production Supervisors.
• Supports the human resources department with the administration and tracking of employee training, new hire on-boarding, filing and other administrative tasks.
• Supports various departments with data entry, mailings, audits & reconciliations, along with other administrative tasks.
• Coordinates the Joint Health & Safety Committee program which involves scheduling meetings, preparing & distributing minutes.
• Greets visitors to the organization, ensures visitor log is completed and assigns visitor badges and tracks their return.
• Responds to incoming telephone calls, ensuring they are answered promptly and directed to appropriate person in a professional manner.
• Maintains company phone list, meeting room calendars and mail slots.
• Maintains and replenishes stock of office / kitchen supplies, including completing purchase requisitions; maintains tidiness of photocopy area and meeting rooms; ensures coffee is available in office for staff / visitors.
• Occasionally organizes catering requirement along with picking-up various items in the local community as required.
• Maintains respectful communication with co-workers and supervisory staff
• Follows company’s ISO Quality Policy and understands the impact of this position on the competitiveness and performance of the company.
• Performs other duties as assigned.

EDUCATION & QUALIFICATIONS