Administrative Assistant

Title : Administrative Assistant

Location : Leduc, AB

Schedule : Monday – Friday, 40 hr / week

Contract Length : 3 months

Responsibilities :

Support the United States and Canada to perform the following tasks :

• Create Time & Material or Fixed Price Reactive Service quotations by :
• Utilizing Microsoft Outlook Quote Request email template.
• Creating and editing Deal Machine 2.0 Service quotations.
• Edit Word documents and print to PDF.
• Maintain and update One Drive Excel-based Quote tracking data log.
• Work with Service Managers to edit and optimize Outlook quote request email template. Deliver an estimated 10-15 quotes daily.
• Become familiar with FRAME agreements and apply to quotations as applicable.
• Create and maintain FRAME agreement quote templates for ease of access and efficiency.
• Optimize and streamline business processes via experience gained in the role and Service Managers’ feedback.
• Participate in periodic business process and performance reviews related to the role.
• Run and distribute reports on pending quote statuses for Service Manager follow-up. Build and maintain effective working relationships with Service Managers to ensure accurate and timely quotation delivery.
• Exercise good English written and verbal communication skills.
• Note, on-the-job training shall be provided on use of Deal Machine 2.0 system.

Qualifications :

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.