Director, Facilities Management Projects

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients / clients / residents and families : The Director is accountable for providing leadership and strategic direction across Fraser Health (FH) for site planning, business case and feasibility study development, implementation of approved capital projects, and standards and principles development, including all aspects of project management, budget control, procurement strategies, contract negotiation, dispute resolution and oversight of projects from planning and design through to construction and commissioning, for the applicable areas of real estate, long term care and major capital projects, as applicable.

The Director liaises internally with senior leaders in FH, and externally with various levels of governments, agencies, hospital foundations, private sector partners, building owners and community groups to represent FH interests as appropriate.

May be assigned to assist with other projects across the various project management portfolio. Responsibilities Responsible for the direction and operations of Facilities Planning and Projects across the Organizations, consistent with FH short and long-range priorities and strategic plans.

Acts as a member of the Facilities Management senior leadership team and contributes to the effective direction of the department, including developing a clear performance vision for the project portfolio, promoting the development of a strong team, and supporting performance optimization of the team.

• Provides leadership, oversight, and maintains day-to-day portfolio of works to ensure that the management and project team deliver services to drive operational and facilities'' excellence;
• establishes policies, procedures and budgets; assists in formulating annual goals and objectives; ensures consistency with industry standards and accreditation bodies;
• creates financial and workforce plans for the portfolio; leads, directs and supervises assigned staff. Develops, plans and implements capital and operating budgets including initial budget assessment (IBA), preparation, authorization control and reporting of expenditures ensuring the efficient utilization of financial resources within objectives, plans and budgets established by FH;

recommends strategies to optimize current and potential funding for capital projects including liaising with Capital Finance to support capital cash flow and budget targets.

Provides project leadership within a dynamic healthcare environment on all facility planning, design, development and construction issues for multiple service delivery areas with distinct operational practices;

responds to client requests and requirements to meet individual needs and priorities. Supports FM capital and management teams to address project risks, issues and concerns, including through developing or providing input to development of briefing notes or SBARs for formal FH executive and / or Ministry approval in order to mitigate risks to scope, budget and schedules.

Supports Lower Mainland Facilities Management (LMFM) working committees to advance project standards, policies and contracts for associations, consultants and contractors by means such as leading working committee working groups, drafting of and review of relevant documents, and developing recommendations on process improvements.

Ensure fairness and consistency and adherence to FM procurement guidelines, rules and regulations in support of fair public competition including The New West Partnership Trade Agreement (TILMA) and Capital Asset Management Framework (CAMF) policies.

Negotiates and facilitates consensus with external parties such as the Ministry of Health, regional hospital districts, academic institutions and private developers on issues related to facility planning, capital project design, construction and project delivery within limits and parameters as established by the Senior Executive Team.

Liaises with senior officials of the municipalities, First Nations, hospital foundations, and other authorities having jurisdiction within the geographic areas served by FH;

negotiates and establishes policies, requirements and approvals to enable project implementation to move forward, including rezoning and acquisition of development and building permits.

Oversees the recruitment and professional development of employees through the formal assessment of training needs and implementation of employee development plans;

responsible to direct, and as required, participate in the management of human resource matters. Develops, mentors and coaches staff to nurture their growth and development.

• Implements re-design and restructuring initiatives, including adoption of best practices to better integrate and streamline services, optimize quality and ensure cost effectiveness;
• ensures appropriate quality, safety, risk and reporting mechanisms are in place. Ensures that sites and facilities are planned, designed and built to meet clinical outcomes and to align to the latest standards and best practices in health facility design, project delivery, and environmental sustainability produced by both industry and from within Fraser Health;

ensures a comprehensive approach is taken to successfully transition from project delivery to operations and maintenance.

Updates department knowledge of current and emerging healthcare design and innovations through evidence-based design concepts;

uses design and construction research in the development and updating of Design & Construction Standards and Guidelines.

Monitors, reviews, and prepares project reports and key performance indicators to ensure staff and projects are delivered as per Fraser Health’s schedules and requirements, and ensuring adherence to approved project scope, schedule, and budget.

Participates in Project & Executive Steering Committees and internal Facilities Management (FM) senior leadership forums.

Qualifications Education and Experience Master's degree and professional designation in a relevant discipline, supplemented by ten years' recent, related experience in progressively more complex and senior management, leadership roles in a large multi-site organization with responsibilities for managing the planning, design and construction of healthcare / facilities development projects, or an equivalent combination of education, training and experience.

Competencies Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional / Technical Capabilities : Demonstrated ability to align optimal building technologies with evidence-based design, industry best practices, and healthy & sustainable environments.

Demonstrated knowledge of facilities development including planning, design, construction, contract management and procurement within current municipal, provincial and national standards, codes, bylaws and regulations applicable to health care.

Demonstrated skills and ability to effectively oversee the management of multiple facilities projects from concept to completion within large, complex, multi-site organizations, to lead and deliver project success.

Demonstrated strong business acumen, initiative, judgment and decision-making capabilities. Demonstrated ability to lead self and others, plan, forecast, manage, implement, organize and problem solve at a senior level.

Demonstrated ability to define / amalgamate diverse organizational requirements, develop financial parameters, resolve issues, identify and mitigate operational project / system / human / process risks, and develop long-range plans.

Demonstrated ability to negotiate and facilitate consensus with various levels of government and community groups, and to develop and maintain mutually beneficial relationships with business partners as well as other external stakeholders.

Demonstrated ability to develop, mentor and coach staff. Demonstrated ability to utilize creativity and innovation in problem solving and strategic planning.

Demonstrated ability to lead and direct project management teams comprising of large groups of staff, external consultants, architects and contractors.

Demonstrated ability to develop and conduct presentations to individuals and / or groups. Demonstrated understanding in the application of key performance indicators and project implementation metrics.

Ability to work under pressure with deadlines and changing priorities in dynamic, political environment. Demonstrated ability to write comprehensive reports and develop graphical supporting documents.

Ability to operate related equipment including related software applications. Physical ability to perform the duties of the position.