Administrative Assistant

We are seeking a detail-oriented Administrative Assistant for a part-time contract role to join our team in Kitchener. The successful candidate will play a key role in supporting administrative and data management tasks within a fast-paced, high-tech environment. This role focuses on ensuring accurate tracking and reporting of patent and trademark application data for government-funded projects.

Responsibilities :

• Verify and review data in Salesforce to ensure accuracy, completeness, and compliance with reporting requirements.
• Use NetSuite, Salesforce, and Google Sheets to gather, input, and update information across multiple files.
• Extract, organize, and maintain data from patent and trademark applications for government-funded projects.
• Collect and validate data from applications, following up via email or phone to obtain missing information.
• Conduct quality checks to ensure data accuracy and completeness across all records.
• Assist with compiling and organizing data for internal reporting purposes.
• Provide general administrative support, including document organization and file management.
• Collaborate with team members to streamline workflows and optimize the use of software tools.
• Strong attention to detail and accuracy in data entry, validation, and record management.
• Excellent verbal and written communication skills.
• Proficiency in Google Sheets and experience with Salesforce or similar CRM / database systems.
• Strong research and data management abilities.
• Excellent organizational and time management skills to handle multiple priorities and meet deadlines.
• Persistent, proactive, and quick to learn new systems and processes.
• Previous experience working in a high-tech or engineering environment is an asset.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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