HR Administrative Assistant

Responsibilities

include :

• Provides administrative support for various HR-related processes.
• Utilizes a variety of software and technologies to collect, organize, and maintain HR records, while supporting the efficient delivery of HR functions.
• Enters and maintains employee records and other data in the company’s HRIS (ADP Workforce Now).
• Collects and organizes data, and creates HR reports.
• Supports full-cycle recruitment for internal positions, including preparing job postings, coordinating and administering pre-screen assessments, and conducting reference checks.
• Prepares new hire employment agreement packages using established templates.
• Drafts letters of employment, vacation eligibility letters, salary increase letters, and other HR-related documents.
• Supports HR onboarding for new employees, volunteers, and placement students, including HR Welcome meetings, orientation on policies and procedures, and retrieval of signed documents.
• Assists new employees with completing payroll-related documentation and works cross-functionally with the Finance department to ensure timely and accurate entry of new employees into the payroll system.
• Provides support with employee benefits enrollments, including providing application information, assisting with form completion, communicating with insurance providers, and notifying employees of approvals.
• Schedules and coordinates various staff training sessions, including communication with training providers and on-site logistics.
• Provides key support in coordinating staff appreciation events and other special employee recognition and engagement initiatives.
• Coordinates health and safety training as needed for employees with external providers, completes registrations, maintains training records, and updates internal H&S listings.
• Performs various HR administrative functions, including creating and distributing surveys, collecting statistical information, preparing meeting materials, and maintaining records.
• Responds to general incoming HR inquiries and directs more complex or serious matters to the Director of HR.
• Supports the Director of HR in conducting workplace investigations when required, pursuant to policies and legislative requirements, including attending meetings and taking detailed notes.
• Attends recruitment events and other networking opportunities to promote The Career Foundation and build talent pipelines for internal positions.
• Performs all duties and responsibilities ethically and in accordance with the organization’s policies and procedures.
• Maintains strict privacy and confidentiality of all employee-related information.
• Performs other relevant duties as assigned.

Qualifications / Skills Required :

The Career Foundation’s Commitment :

The Career Foundation is committed to diversity and inclusion and aims to create a healthy and rewarding environment for all. We welcome applications from qualified individuals who represent the diversity of the people we proudly serve, including, but not limited to, visible minorities, women, persons with disabilities, Indigenous peoples, and individuals of all genders and sexual orientation. The Career Foundation, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), is also committed to accommodating applicants with disabilities throughout the recruitment process. We will work with candidates requesting accommodation at any stage of the hiring process.

To apply for this position, please complete the application form below.  We suggest using the latest version of Google Chrome or Microsoft Edge to complete the form, in order to ensure that your application is submitted correctly.