Executive Assistant to the President

Job Title :   Executive Assistant to the President

Company : RS Controls & Breakers-

RS ™ Breakers & Controls is an Original Equipment Supplier offering the largest inventory of new, reconditioned and used-tested electrical equipment in Canada. RS ™ specializes in life-extension solutions for multigenerational switchgear and power distribution systems, providing custom upgrades and turn-key solutions for aging electrical infrastructure. We are the source for new and vintage products, like for-like replacements, accredited reconditioning and ANSI safety testing, retrofit upgrades and even fully customized builds! We stock Molded Case Circuit Breakers, MCC Buckets and Motor Controls, Air Breakers, Panel Switches, Bus Plugs, Distributions Panel Boards, Transformers, and so much more! Physical locations in Mississauga, Saskatoon and Calgary.

Job details- Full-time, Permanent                                 Location -Mississauga, ON

Job overview-

We are seeking an Executive Assistant who will play a pivotal role in ensuring the smooth functioning of

the President's / Owner's day to day schedule.  Handling a wide range of administrative and executive support tasks. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Reports to- President / Owner

Job Duties and Responsibilities-

• Proactively manage / plan the President's schedule, appointments, meetings and presentations.
• Organize daily schedule for the President to plan out the week.
• Anticipate scheduling conflicts and prioritize commitments effectively.
• Serve as the primary point of contact between the President and internal / external stakeholders.
• Monitor, draft and proofread emails, reports, and other correspondence on behalf of the President.
• Arrange and coordinate meetings, conferences, and events, ensuring all logistical details are managed seamlessly.
• Prepare meeting agendas, materials, and follow-up documentation.
• Coordinate domestic and international travel bookings and all land arrangements for the President; manage travel rewards and bookings.
• Prepare detailed itineraries and ensure travel plans align with the President's schedule.
• Assist the President in various projects and trade shows.
• Provide research and analysis. Create expense reports and budget planning.
• Assist President with dietary needs etc; getting lunch, dinner, make tea and coffee.
• May require working evenings for client meetings or events to drive and accompany clients and President.
• Perform various ad hoc tasks as needed.

Qualifications and skills-