Talent.com
Engineering Programs Administrator
Engineering Programs AdministratorThe University of British Columbia • Kelowna, Regional District of Central Okanagan, CA
Engineering Programs Administrator

Engineering Programs Administrator

The University of British Columbia • Kelowna, Regional District of Central Okanagan, CA
3 days ago
Job type
  • Full-time
Job description

Engineering Programs Administrator page is loaded## Engineering Programs Administratorlocations : UBC Okanagan Campus - Kelowna, BC, Canadatime type : Full timeposted on : Posted Todayjob requisition id : JR23114Staff - Union### ##

  • Job Category
  • BCGEU Okanagan Support Staff## Job ProfileBCGEU OK Salaried - Support Services Assistant II### ##
  • Job Title
  • Engineering Programs Administrator### ##
  • Department
  • UBCO | Administration | School of Engineering | Faculty of Applied Science### ##
  • Compensation Range
  • $4,695.00 - $5,385.00 CAD Monthly### ##
  • Posting End Date
  • January 1, 2026
  • Note :
  • Applications will be accepted until 11 : 59 PM on the Posting End Date.
  • Job End Date
  • OngoingAt UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
  • Job Summary
  • The School of Engineering Academic Services team provides comprehensive support for over 2000 undergraduate and graduate students to ensure they meet their full potentialthroughout their academic career.As a member of the Engineering Academic Services team, this position provides administrative and student service support to both the Graduate and Undergraduate programs in the School of Engineering. This role supports a variety of academic areas, with key responsibilities in graduate student admissions, annual reports, tracking and record-keeping, and support of business processes.
  • Organizational Status
  • This position reports to the Manager, Engineering Academic Services. Work may also be directed by the Associate Director of Graduate Students and Graduate Advisor. This position interacts with faculty, staff, students, alumni, and external partners.
  • Work Performed
  • Graduate Student Admissions
  • Responds to inquiries from prospective graduate students regarding applications, admission, registration procedures, and academic policies.Advises students and faculty members regarding admissions and program requirements for MASC, MENG, and PHD Applied Science programs.Supports the creation of graduate recruitment and yield materials, in collaboration with the Graduate Advisor and Engineering Admissions Coordinator.Monitors the Evision applications dashboard, transferring PhD and Master of Applied Science (MASc) applications.Evaluates SoE Professional Master Degrees (including Master of Engineering (MEng) and Master of Design (MDES) applications in GPO.Reviews for completeness and admissibility and forwards admission recommendations to the Associate Director of Graduate Students for review and approval.Reviews admission recommendations from faculty members and advises on additional requirements.Processes admission and decline decisions to the Associate Director of Graduate Students for final review.
  • Academic Services & Annual Reports
  • Coordinates internal communications to ensure all stakeholders are aware of internal and external deadlines.Collects and tracks submitted Annual Reports and evaluates them for completeness prior to submitting to the Associate Director of Graduate Students.Schedules and supports graduate student examinations (defenses, comprehensive exams, and proposal exams.Ensures that all documents necessary for graduation have been received, processed, and that grades are submitted. Forwards documentation confirming degree completion to the College of Graduate Studies.Provides support for onboarding of new to UBC students.Coordinates the logistics for School of Engineering Graduate Student recruitment events in consultation with others.
  • General Administrative Support
  • Gathers and compiles data and reports as required.Maintains an internal database of graduate students and all relevant details.Supports graduate and undergraduate student tasks in Workday including registration support tasksManages lockers in the EME building including annual clean-out and assignation.Acts as a resource for faculty and staff on the Workday Student Records & Advising functionalitiesAttends Committee meetings, takes minutes, and facilitates decisions made by the committee.Participates in identifying processes and systems that require improvement, mapping current processes, redesigning, processes, and making recommendations for changeMonitors the School of Engineering website regularly and submits additions, deletions and changes in a timely mannerPerforms other related duties as required.
  • Consequence of Error / Judgement
  • This role requires sound judgment and thorough knowledge of UBC, Faculty of Applied Science, and School of Engineering policies and procedures. Errors or misinformation may impact students’ academic progress, professional development, and accreditation status. Poor communication or service delivery could negatively affect relationships with students, faculty, alumni, and external stakeholders, and could harm the reputation of the School and UBC.
  • Supervision Received
  • Reports directly to the Manager, Engineering Academic Services. Work is carried out under general direction, with specific tasks assigned by the Associate Director of Graduate Students and Graduate Advisor, as appropriate. The position is cross-trained to support a range of academic administrative functions within the School of Engineering.
  • Supervision Given
  • None
  • Minimum Qualifications
  • Completion of four years post-secondary. Over two years of relevant experience or the equivalent combination of education and experience.Willingness to respect diverse perspectives, including perspectives in conflict with one’s ownDemonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
  • Preferred Qualifications
  • Experience within UBC or another post-secondary environment preferred.Proficiency in a range of computer systems, software, and databases; ability and willingness to learn new tools as required.Experience with website content management is an asset.Strong organizational and time management skills with the ability to multi-task, take initiative, and meet deadlines in a fast-paced environment.Excellent attention to detail and a high degree of accuracy.Effective communication skills across multiple formats and audiences.Demonstrated judgment, discretion, tact, and the ability to handle confidential information appropriately.Comfortable interacting with diverse stakeholders in a multicultural environment.Ability to work independently and collaboratively as part of a team.Willingness and flexibility to work occasional evenings or weekends as required.Intercultural communication experience considered an asset.Familiarity with UBC and Faculty policies is an advantage.Ability to manage the complexity of a multi-faceted role focused on supporting student success.

#J-18808-Ljbffr

Create a job alert for this search

Administrator • Kelowna, Regional District of Central Okanagan, CA

Similar jobs
Finance Private Tutoring Jobs Armstrong (BC)

Finance Private Tutoring Jobs Armstrong (BC)

Superprof • Armstrong (BC), Canada
Full-time +1
Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
Last updated: 30+ days ago • Promoted
Arithmetic Private Tutoring Jobs Armstrong (BC)

Arithmetic Private Tutoring Jobs Armstrong (BC)

Superprof • Armstrong (BC), Canada
Full-time +1
Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
Last updated: 30+ days ago • Promoted
Safety Officer / Administrator

Safety Officer / Administrator

Ram Environmental Response Ltd. • Kelowna, BC, Canada
Full-time
Salary : Annual Salary $60-$65K.Safety Officer / Program Administrator.Location : BC or Alberta | Full-time | Environmental & Emergency Response Sector. Were hiring a Safety Officer who can lead a...Show more
Last updated: 30+ days ago • Promoted
Business Systems Analyst

Business Systems Analyst

Kaltire • Vernon, BC, Canada
Full-time +2
The Digital Solutions team is seeking a motivated and experienced IS professional to join our team in the role of.This role will be responsible for supporting the business and vendor stakeholders t...Show more
Last updated: 17 days ago • Promoted
Strategic Development Program Trainee

Strategic Development Program Trainee

EMCO Corporation • Vernon, BC, Canada
Full-time
With over 115 years of experience, EMCO Corporation is a leading national wholesale distributor of plumbing, HVAC, waterworks, and industrial products to the construction industry.We provide qualit...Show more
Last updated: 30+ days ago • Promoted
Manager of Transmission & Distribution Engineering

Manager of Transmission & Distribution Engineering

Lauren Services • Kelowna, BC, Canada
Full-time
Manager, Electrical Utility / High Voltage Power & Distribution Team.At Lauren, integrity is everything.Its about trust, transparency, honesty, and respect, driving us to make the right choices, ...Show more
Last updated: 30+ days ago • Promoted
Electrical Engineer

Electrical Engineer

Hexagon Purus • Kelowna, BC, Canada
Full-time
Hexagon Purus is a global leader in zero emission mobility solutions for light, medium and heavy-duty vehicles.We are a global team with R&D and production operations in Canada, Europe, USA and...Show more
Last updated: 13 days ago • Promoted
Program Area Leader - Casual

Program Area Leader - Casual

BGC Okanagan • Vernon, BC, Canada
Permanent
Looking for a job thats fun and truly meaningful?.BGC Okanagan is hiring a Program Area Leader for our Vernon Club.Step into a world where every day is an opportunity to make a difference in the li...Show more
Last updated: 10 days ago • Promoted
Program Coordinator

Program Coordinator

BGC Okanagan • Kelowna, BC, Canada
Full-time +1
Location : Kelowna, BC - Cedar Creek Club.Looking for a job thats fun, flexible, and truly meaningful?.BGC Okanagan is hiring a full-time Program Coordinator to support our School-Aged Child Care pr...Show more
Last updated: 30+ days ago • Promoted
Project Manager

Project Manager

First Onsite - CA • Kelowna, BC, Canada
Full-time
Are you a skilled project leader who thrives on managing work from start to finish, solving challenges, and delivering results that make a real impact? Do you take pride in leading teams, building ...Show more
Last updated: 30+ days ago • Promoted
Engineering Solutions - HVAC

Engineering Solutions - HVAC

TalentSphere • Kelowna, BC, Canada
Full-time
TalentSphere Staffing Solutions is partnered with one of the most trusted names within the HVAC space in North America.Our client is a manufacturer & distributor and carries one of the most com...Show more
Last updated: 30+ days ago • Promoted
Remote Online Tasks – Earn Up to $1,500 / month Playing Games

Remote Online Tasks – Earn Up to $1,500 / month Playing Games

Free Cash by Almedia • Armstrong
Remote
Full-time
Receive a $5 welcome bonus when you complete your first offer!Make money in your spare time by completing online tasks : . Take paid surveys (5-15 minutes each).Test new mobile games and apps.Share yo...Show more
Last updated: 30+ days ago • Promoted
Deskside Technical Support Resource

Deskside Technical Support Resource

TEEMA • Kelowna, BC, Canada
Full-time
Deskside Resource - Job Overview.Intermediate Deskside Resource contract position.The successful candidate will possess solid technical knowledge, a calm, service-oriented approach, and a commitmen...Show more
Last updated: 30+ days ago • Promoted
Inside Automation National Proposal Specialist

Inside Automation National Proposal Specialist

Westburne • Kelowna, BC, Canada
Full-time
Westburne Electric is a leading distributor of electrical and automation solutions across Canada.We are looking for an Inside Automation Proposal Specialist to join our team.In this role, you will ...Show more
Last updated: 30+ days ago • Promoted
Engineering Programs Administrator

Engineering Programs Administrator

University of British Columbia • Kelowna
Full-time
The School of Engineering Academic Services team provides comprehensive support for over 2000 undergraduate and graduate students to ensure they meet their full potential throughout their academic ...Show more
Last updated: 3 days ago • Promoted
Engineering Programs Administrator

Engineering Programs Administrator

The University of British Columbia • Kelowna
Full-time
CAD Monthly### ## • •Posting End Date • •January 1, 2026 • •Note : • • Applications will be accepted until 11 : 59 PM on the Posting End Date. Job End Date • •OngoingAt UBC, we believe that attracting and susta...Show more
Last updated: 3 days ago • Promoted
Real Estate Office Administrator

Real Estate Office Administrator

STN Real Estate • Kelowna, BC, Canada
Full-time
Office Administrator - Real Estate Brokerage.Full-Time | Benenfits | Monday–Friday, 9 AM–5 PM.We are a dynamic and driven Real Estate Brokerage located in beautiful Kelowna.As our Offic...Show more
Last updated: 16 days ago • Promoted
Director of Content Operations

Director of Content Operations

Newance • Kelowna, BC, Canada
Full-time
At the core of LeanScaper is a simple but ambitious belief : .Landscaping is skilled, meaningful work—and the businesses behind it deserve to be run with the same professionalism, structure, an...Show more
Last updated: 9 days ago • Promoted