Talent.com
Document Controller / Manager, Infrastructure | General Contractor | Toronto | Outpost Recruitment
Document Controller / Manager, Infrastructure | General Contractor | Toronto | Outpost RecruitmentMoving2Canada.com • Toronto, ON, CA
Document Controller / Manager, Infrastructure | General Contractor | Toronto | Outpost Recruitment

Document Controller / Manager, Infrastructure | General Contractor | Toronto | Outpost Recruitment

Moving2Canada.com • Toronto, ON, CA
30+ days ago
Job type
  • Full-time
Job description

Infrastructure contractor has an opening for a Document Controller to join their project team in Toronto. Outpost Recruitment is excited to work with our client on this full-time permanent role. Compensation : Competitive salary ($80,000 – $120,000), great benefits package, 4 weeks’ vacation, monthly public transit pass, fitness membership, training opportunities, and more.

Document Controller / Manager Role

Document Management and Coordination :

  • Implement and maintain document management systems and procedures to securely store and retrieve project documentation.
  • Plan, organize, direct, and control the documentation process for construction projects, ensuring accuracy and efficiency according to project scope and deliverables.
  • Monitor and control revision status, ensuring current and superseded versions are correctly identified and accessible.
  • Work closely with engineers, project managers, contractors, and stakeholders to distribute documents and communicate revisions efficiently.

Compliance and Quality Assurance

  • Ensure all documentation complies with company policies, industry standards, and regulatory requirements.
  • Review and verify documents for completeness, format, and compliance with contract and project requirements. Address discrepancies and deviations from standards.
  • Develop and implement quality control programs to maintain the accuracy and completeness of project documents.
  • Collaboration and Training :

  • Provide orientation and training to project staff on document control processes, tools, and best practices to ensure consistency and efficiency and introduce new platforms for project document management and improve procedures
  • Coordinate with architects, consultants, clients, suppliers, and subcontractors to manage documentation and ensure compliance with contractual agreements.
  • Budget and Cost Management :

  • Prepare and submit budget estimates related to document management and control processes.
  • Monitor and manage documentation-related costs, ensuring efficient resource use.
  • Scheduling and Progress Monitoring :

  • Develop documentation schedules and milestones, tracking progress against established timelines.
  • Ensure timely preparation and submission of project documents, including progress reports and schedules.
  • Contract and Stakeholder Management :

  • Prepare and manage documentation related to contracts, including revisions, changes, and additions as per Projects and Client’s Schedule of Works.
  • Represent the company in document control matters and negotiate with stakeholders as needed.
  • Reporting and Documentation Handover :

  • Generate, maintain, and report on document tracking systems, ensuring transparency and up-to-date information for project teams and management.
  • Manage the process of document submittals, transmittals, and requests for information (RFIs), ensuring timely reviews and approvals.
  • Prepare for project completion with detailed handover of project documents.
  • Procurement and Resource Management :

  • Oversee the procurement of documentation-related materials and resources as needed.
  • Manage the activities of document control staff and subcontractors to ensure effective documentation processes.
  • Experience and Requirements of Document Controller / Manager :

  • Two- or Three-year College Diploma in Records Management, Construction, or a related field is required
  • Lead or supervisory experience would be a strong asset but not mandatory
  • At least 5 years of experience in document control with a large Engineering or construction firm specialized preferably in Rail, Architecture, or Construction
  • Proficiency in document management software (e.g., AutoCAD, Project SharePoint, Aconex, PM Web, Asite, Procore, ProjectWise, Autodesk Construction Cloud, Blue Beam, Power-Bi) and MS Office Suite
  • Strong understanding of engineering and construction project workflows, project scope;
  • Must have the ability to read drawings, contract documentation standards and project timeline exported from MS Project and Primavera
  • Excellent organizational skills and attention to detail
  • Effective communication and interpersonal skills to effectively interact with project teams and stakeholders.
  • Ability to manage multiple tasks and priorities in a fast-paced environment
  • Good communication needed written and verbally
  • Good command of the English language written and verbal
  • Ideal Candidate :

  • Only candidates with authorization to work will be considers (Employer sponsorship is not available)
  • Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.

    #J-18808-Ljbffr

    Create a job alert for this search

    Document Controller Manager Infrastructure General Contractor Toronto Outpost Recruitment • Toronto, ON, CA

    Similar jobs
    Document Controller

    Document Controller

    VSL International Ltd. • Toronto
    Full-time
    VSL, part of the Bouygues Construction Group, is a global leader in specialised construction techniques.This role is responsible for managing, organizing, and maintaining project and corporate docu...Show more
    Last updated: 5 days ago • Promoted
    Geometry Private Tutoring Jobs Goodwood

    Geometry Private Tutoring Jobs Goodwood

    Superprof • Goodwood, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    Technical Consultant - SyteLine / CSI

    Technical Consultant - SyteLine / CSI

    PwC Canada • Greater Toronto Area, Canada
    Full-time
    SyteLine / CSI hands on implementation Experience for their private sector client.Implementation of enhancements to the Advanced Planning & Scheduling module within SyteLine / CSI, for a Manufacturing ...Show more
    Last updated: 7 days ago • Promoted
    Global Financial Controller

    Global Financial Controller

    EZRA • Toronto C6A, ON, Canada
    Remote
    Full-time
    Location : Toronto, Canada - Hybrid (3 days in office).We believe everyone can be better with a coach.Coaching changes people’s lives. It helps them be happier and more productive in their work.It tu...Show more
    Last updated: 6 days ago • Promoted
    Manager, Major Projects Advisory - Infrastructure

    Manager, Major Projects Advisory - Infrastructure

    KPMG LLP Canada • Toronto C6A, ON, Canada
    Full-time
    A leading professional services firm in Toronto is seeking a Manager for its Major Projects Advisory team.The role involves delivering high-quality advisory services to public and private sector cl...Show more
    Last updated: 10 days ago • Promoted
    Manager, Corporate Affairs, Policy & Government Relations

    Manager, Corporate Affairs, Policy & Government Relations

    OCS Ontario Cannabis Store • Toronto C6A, ON, Canada
    Full-time +1
    The Ontario Cannabis Store provides safe, responsible access to recreational cannabis for adults 19 and older.We operate the sole legal online store for recreational cannabis in Ontario and are the...Show more
    Last updated: 22 days ago • Promoted
    Document Controller

    Document Controller

    Webuild • Toronto
    Full-time +1
    Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide represe...Show more
    Last updated: 5 days ago • Promoted
    Hybrid Project Control Officer – IT Services

    Hybrid Project Control Officer – IT Services

    Toronto Community Housing • Toronto C6A, ON, Canada
    Remote
    Full-time
    A public housing organization in Toronto is seeking a Project Control Officer for its Information Technology Services division. This role requires a university degree in Business Administration or E...Show more
    Last updated: 18 days ago • Promoted
    Manager, Security Architecture

    Manager, Security Architecture

    Xplore Inc. • Markham, ON, Canada
    Full-time
    Canada’s fibre, 5G and satellite broadband company for rural living.Xplore is committed to the relentless pursuit of an improved broadband experience for all Canadians. Xplore is building a world-cl...Show more
    Last updated: 1 day ago • Promoted
    Controller - Permanent - 18772

    Controller - Permanent - 18772

    LRO Staffing • Toronto C6A, ON, Canada
    Full-time +1
    Controller - Permanent - 18772.Our client in the Greater Toronto Area (Central Mississauga) seeks a CPA Designated Controller to join their growing team full‑time, permanent in a newly created role...Show more
    Last updated: 17 days ago • Promoted
    Document Controller

    Document Controller

    Bouygues Construction SA • Toronto
    Full-time
    VSL, a Bouygues Construction subsidiary, operates worldwide.Holders of numerous patents, VSL focuses its development on an ambitious R & D policy. VSL has four main areas of activity : the core busin...Show more
    Last updated: 1 day ago • Promoted
    Project Document Control Coordinator

    Project Document Control Coordinator

    Webuild • Toronto
    Full-time
    A leading international construction company is hiring a Document Control Coordinator for the Pape North Connect project in Toronto, Ontario. This role involves managing document flow and ensuring q...Show more
    Last updated: 5 days ago • Promoted
    Controller

    Controller

    The Mason Group Inc • north york, ontario, Canada
    Permanent
    Our client is a family owned distribution business with close to 100 years of history behind them! Due to a retirement they are seeking a "hands on" Controller to act as the right hand to the CFO.T...Show more
    Last updated: 3 days ago • Promoted
    Lead Document Control & Governance – Mining / Engineering

    Lead Document Control & Governance – Mining / Engineering

    Kinterra Professional Services Group • Toronto
    Full-time
    A leading professional services firm in Toronto is seeking a Document Control Specialist to oversee document governance across various departments. The ideal candidate will have 5-10 years of docume...Show more
    Last updated: 5 days ago • Promoted
    Construction Corporate Controller - Payroll & Finance Lead

    Construction Corporate Controller - Payroll & Finance Lead

    Urbacon • Toronto C6A, ON, Canada
    Full-time
    A construction company based in Toronto is seeking a Corporate Controller to lead the accounting team and oversee payroll functions. The ideal candidate will have over 7 years of experience in the c...Show more
    Last updated: 6 days ago • Promoted
    Construction Project Manager

    Construction Project Manager

    Metric Geo • Greater Toronto Area, Canada
    Full-time
    Civil Construction Project Managers.My client is a recognized as a leader and innovator in the Canadian construction industry. The Project Manager is subject to following-up various sites at the sam...Show more
    Last updated: 7 days ago • Promoted
    Geometry Private Tutoring Jobs Mount Albert

    Geometry Private Tutoring Jobs Mount Albert

    Superprof • Mount Albert, Canada
    Full-time +1
    Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi...Show more
    Last updated: 30+ days ago • Promoted
    National Building Code Leader — Canada

    National Building Code Leader — Canada

    Archistar Pty • Toronto C6A, ON, Canada
    Remote
    Full-time
    A leading technology firm in governance is looking for a Principal Director – Building Code in Toronto, Canada.This crucial role demands expertise in building code interpretation and regulatory def...Show more
    Last updated: 22 days ago • Promoted