PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
Role Summary
The Sales Coordinator role at PIMCO offers resourceful self-starters the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, teamwork and attention to detail, coupled with the ability to multitask and prioritize.
Location
Toronto
Responsibilities
The following key activities are included in the role :
Travel Coordination and Preparation
- Work with managers to coordinate travel arrangements through Trip Actions according to the PIMCO Travel and Entertainment Policy
- Arrange ground transportation, book hotels and manage all logistics
- Create final travel itinerary and directions
Expense Reports and Approvals
Process detailed expense reports through the Concur system in a timely mannerGather emails / calendar schedules to prepare for monthly expense meeting with managers to clarify information to process reportsMonitor and track managers' expense reports until reimbursementReconcile monthly expenses with credit card statements along with cash receipts and monitor accounts to ensure personal payments, if any are madeCoordinate Client Meetings / Calendaring
Coordinate external / internal meetings for managers and handle the scheduling, materials, meals / refreshments and logisticsConfirm final agenda schedule with all participants.Make sure all meetings are added to the manager's and team calendarsObserve manager's calendar and keep them on schedule for their next meetingEvents : Planning and Organization of Small and Large Events
Help facilitate all PIMCO client events.Liaise with PIMCO Client Events to secure venues and manage large scale eventsManage the invitation process, collecting RSVP's and providing regular updatesManage menu, AV requirements, venue set-up, gifts, etc.Attend in person to make sure event runs smoothlyPhone Coverage / Client Servicing
Manage telephone calls and respond to requestsCreate follow up correspondence according to the requirement of each managerParticipate in special projects.Manage onboarding of new employees and consultantsPosition Requirements
Track record of embodying PIMCO's values of Collaboration, Openness, Responsibility and Excellence.3-5 years of previous administrative experience supporting multiple executivesIntermediate to advanced working knowledge of MS Word, Excel and Outlook requiredMust possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emailsMust be able to adapt to changing situations with minimal notice and guidanceTwo-year college degree is preferred but not requiredSoft skills : Self-starter, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused, problem solver, good follow up skills, able to prioritize, team playerMust be fluent in French and English; A good knowledge of English is required as this role requires regular communication in English with clients and staff located in other provinces and the United StatesDuties include servicing a predominantly Canadian client baseThe successful candidate will support projects in all Canadian provinces and will be required to communicate with staff and clients primarily in EnglishFluency in written and spoken English is required as you will interact daily with the company's clients, in addition to partnering with the team in OntarioJ-18808-Ljbffr
