Payroll Specialist

Halton HealthcareOakville, ON, CA

30+ days ago

Salary

CA$72,172.00–CA$92,715.00 yearly

Job description

Job Description

As a member of the Hospital Finance team, the Payroll Specialist is responsible for the accurate internal payroll processing for approximately 5,200 full time, part time and casual employees using Meditech & API eScheduling systems. Reporting to the Payroll Manager, the Payroll Specialist is responsible for maintaining proper controls & privacy over payroll data. Working closely with Human Resources, this role is responsible for ensuring adherence to the hospital’s policies, collective agreements, as well as federal and provincial legislation. The payroll team supports all three hospital sites, outpatient clinics, Hospital Foundations & Hospital Volunteers Associations.

Lead the team through the full bi-weekly payroll process schedule and ensure timely processing of all payroll files to the bank.
Reconcile and process all statutory government remittances for Halton Healthcare and three Foundations ensuring all legislative requirements and deadlines are met
Prepare and process unscheduled deductions and payroll adjustments (HOOPP, benefit adjustments, receivables etc.), ensuring compliance with all hospital policies and collective agreements.
Liaise with departmental timekeepers and prepare all communications regarding payroll
Audit all employee file changes prepared by Human Resources and process all related adjustments
Provide monthly payroll training for timekeepers and managers
Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller
Prepare and balance all monthly employee benefit accounts to the GL
Complete Payroll month-end close & associated journal entries & account reconciliations
Prepare the monthly pre-authorized payments for parking and benefits
Assist the Payroll Manager with annual audit for payroll with external auditors for all entities
Reconcile employee pension deductions for each organization and liaise with Human Resources and HOOPP regarding all pension related queries, processing payment and information files on a bi-weekly and monthly basis
Prepare proper documentation and payments for terminated employees and employees on leave of absence, including all legally required employer documents and information.
Actively participate in the continuous improvement of all payroll processes, including project leadership
Liaise with Occupational Health to ensure accurate reporting for STD / LTD claims
Assist with year-end processing and reconciliations
Collaborate with Human Resources & ICT Department on workflow creation, testing & troubleshooting
Key point of contact for Meditech, responsible for ensuring dictionaries are maintained and leading resolution of system issues
Participate in on-going professional development to maintain current knowledge base related to payroll, and related information systems
Perform other related duties as assigned

Qualifications

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

Successful candidate must have a Payroll Compliance Practitioner designation, other payroll certifications are an asset

Diploma or university degree is required

Minimum of 5-7 years of progressive relevant payroll experience is required

Working in a hospital environment or other large government sector not-for-profit organization (“NPO”) preferred

Demonstrated success in a fast paced, high complexity & high- volume work environment required

Proven ability to remain solution oriented when faced with difficult situations

Demonstrated knowledge of financial reporting is required

Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills, Meditech experience is an asset

Excellent verbal & written communication and able to effectively work will all levels of the organization with a customer focus

Proven ability to remain solution oriented when faced with difficult situations

Ability to work independently with minimal supervision

Must be innovative, tactful, detail-oriented and have initiative

Proven analytical, and organizational skills with the ability to organize, prioritize and multitask in a fast-paced environment is essential

Physically able to sit, stand, walk, occasional lift and / or carry approximately 20lbs

Satisfactory employment and attendance record

Hours : Monday to Friday – hour days

Salary Range : $72,172 to $92,715 annually

Date Posted : March 12, 2024

Internal applications due by : March 19, 2024

Previous Posting # 2024-929542

Additional Information