Community Education Program Assistant (00059.44)

Description

Performs a wide range of program assistance and administrative support including registration and receptionist services related to the delivery of Community Education and Workforce Development (CEWD) courses and programs.

MAJOR DUTIES & RESPONSIBILITIES

• Responds to student and client inquiries; provides course information to prospective students including information on course changes or cancellations. Answers calls and emails and directs to appropriate department staff or takes messages.
• Processes course registrations and records in using various internal software applications.
• Liaises with the supervisor and other TRU Departments to assist with program planning and delivery.
• In coordination with other team members supports programs and workshops by collaborating on deliverables ensuring materials are available and coordinating shared equipment.
• Prepares and maintains course setup class lists course reconciliations and course completion requirements.
• Secures sufficient facilities and ensures supplies and resources are available for course delivery and instructors within current TRU procedures.
• Prepares a variety of documents including correspondence contracts evaluation summaries curriculum preparation and memos.
• Maintains the department database of statistical course information instructors contract agencies and stakeholders.
• Sets up and maintains filing systems (paper and electronic).
• Assists with financial reporting including tracking expenses and providing financial updates on course deliveries. Also makes travel arrangements for instructors to travel to various communities.
• Maintains the web page and social media accounts and assists with online and pprint advertising.

REPORTS TO

Community Coordinator

Requirements

EDUCATION :

EXPERIENCE :

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

WORKING CONDITIONS

Key Skills

Channel Marketing,ERP Sales,CSSD,Conflict Management,Ethernet,AC Maintenance

Employment Type : Full-Time

Experience : years

Vacancy : 1