Payroll Clerk - Full Time, In-Person

Job Description

Job Description

Role Overview

Hancon Mining is hiring a reliable and detail-oriented Accounting and Payroll Clerk to support payroll preparation and core accounting functions for its Canadian and U.S. operations.

This role is responsible for preparing accurate payroll, maintaining payroll and accounting functions, supporting accounts payable, and completing monthly reconciliations. The position works with Sage accounting software and prepares payroll using ADP or SurePay depending on the operating country. You will also help improve how timesheets are collected and reviewed so payroll decisions are clear, consistent, and efficient.

This is not a data entry role. The successful candidate will identify issues, ask questions, and help improve payroll, timesheet and accounting processes.

This position is a full-time, fully in-office in Porcupine. You will work closely with management, operations, and HR.

Key Responsibilities

Payroll Preparation – Canada and United States

Prepare full payroll cycles for Canadian and U.S. employees using ADP and SurePay

Compile, verify, and reconcile payroll inputs prior to submission for approval

Review crew timesheets, rotation schedules overtime and site-based approvals

Accurately calculate wages, overtime, statutory holiday pay, vacation, sick time and deductions by jurisdiction

Process payroll changes including new hires, terminations, rate changes and payroll adjustments

Prepare payroll reports and pay statements for review and distribution

Respond to payroll inquiries and resolve discrepancies in a timely manner

Ensure payroll preparation complies with federal, provincial and state payroll legislation and remittance requirements

Maintain payroll records, reconciliations and supporting documentation

Prepare payroll for approval but do not approve payroll runs or payments

Accounting and Financial Support

Record approved payroll and benefits entries in Sage

Prepare and post journal entries related to payroll, benefits, accruals and adjustments

Maintain and reconcile payroll accounts

Perform monthly balance sheet and payroll-related reconciliations

Reconcile bank accounts and investigate and resolve variances

Assist with month-end and year-end close activities

Prepare payroll remittances including CPP, EI, income tax, WSIB, and U.S. equivalents

Assist with benefit deductions, tracking, and reporting

Accounts Payable Support

Enter vendor and subcontractor invoices into the accounting system

Verify invoices for accuracy, completeness and proper authorization

Match invoices to supporting documentation where required

Prepare approved invoices for payment processing

Maintain organized AP files and audit-ready documentation

Support compliance with payment timelines

Timesheets and Process Improvement

Support and improve the collection, review and approval of site-based timesheets

Work with management and site teams to create clear standards for time entry

Identify recurring errors, inconsistencies or missing approvals

Flag issues requiring clarification prior to payroll preparation

Track payroll cut-offs and follow up to ensure timely submissions

Recommend practical improvements that reduce rework and payroll delays

Ensure timesheets are complete and submitted on time

Operations and Coordination

Coordinate payroll schedules, cut-offs, and approval timelines with management

Support onboarding and offboarding from a payroll perspective

Maintain confidentiality of employee compensation and personal information

Communicate payroll and accounting deadlines and requirements clearly to office and site teams

Systems, SOPs, and Process Control

Follow payroll and accounting procedures and internal controls

Support consistent use of Sage, payroll systems and standardized templates

Organize payroll files using established file naming conventions and folder structures

Flag discrepancies, control gaps, or compliance concerns early

Contribute to continuous improvements in payroll and accounting processes

Required Skills and Qualifications

Technical and Accounting Skills

Certificate, diploma or formal training in accounting, payroll or finance

Experience working with Sage accounting software

Hands-on experience with ADP and / or SurePay

Strong working knowledge of Microsoft 365 including Excel, Word, and Outlook

Experience preparing payroll reconciliations and journal entries

Experience with general ledger maintenance and month-end processes

Understanding of Canadian and U.S. payroll requirements

High attention to detail and accuracy

Professional Skills

Trustworthy and discreet with confidential information

Organized, reliable and consistent with follow-through

Strong communication skills

Comfortable working independently in an operations-driven environment

Ability to stay organised and focused when balancing overlapping payroll, reporting and closing timelines

Work Environment and Expectations

This role supports a mining and construction business with operations in Canada and the United States. Payroll accuracy and timing are critical to workforce trust and operational continuity. The successful candidate must be comfortable coordinating with both office and site personnel.

This role is a good fit for someone who :

Is comfortable working with payroll and accounting deadlines in an operations-driven environment

Comfortable support cross-border payroll and accounting (Canada and United States)

Values accuracy, documentation and internal controls

• Communicates clearly with both office and site teams

Hancon Mining does not use AI to screen applicants. We also expect that you do not use AI in your application and check for this.

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