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Administrative Staffing
Administrative CoordinatorAdministrative Staffing • Halifax, NS
Administrative Coordinator

Administrative Coordinator

Administrative Staffing • Halifax, NS
30+ days ago
Job type
  • Permanent
Job description

We are looking for motivated, focused, and friendly professionals to join our clients throughout Halifax and Dartmouth. A range of administrative, coordination, and office support opportunities are available, including both permanent and contract positions.

Ideal candidates are adaptable, enjoy collaborating with others, and take pride in helping teams run efficiently in fast-paced, people-focused environments.

Key Responsibilities for the Job:

  • Act as the first point of contact at the front desk, greeting visitors and responding to phone and email inquiries with professionalism and warmth
  • Oversee daily office operations to ensure a well-organized, efficient, and productive workspace
  • Manage supply inventories, equipment maintenance, and office services
  • Assist with onboarding of new team members, including coordinating workspaces and access to systems
  • Support the leadership team with calendar management, meeting coordination, and correspondence
  • Maintain and organize physical and digital filing systems
  • Assist with the planning and coordination of staff events and internal communications
  • Perform general administrative duties such as drafting documents, preparing reports, and handling incoming inquiries
  • Ensure compliance with office policies and health & safety protocols

Experience & Attributes for Success:

  • Post-secondary education in Business Administration, Office Administration, or a related field is preferred. An equivalent combination of education and relevant work experience will also be considered
  • 2 - 5+ years of experience in an office administration or coordinator role, ideally with exposure to office or operations management
  • Proficiency in Microsoft Office Suite and comfort working with digital tools and platforms
  • Excellent interpersonal and communication skills
  • A proactive mindset with the ability to take initiative and solve problems independently
  • Friendly, professional, and adaptable to a variety of tasks and team needs
  • Bilingual (French/English) language skills are an asset, but not required
If interested in this opportunity, please apply online by clicking the Apply Now button.

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

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Administrative Coordinator • Halifax, NS

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