executive assistant

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Executive assistant / executive secretary

Work setting

• Urban area

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Type and proofread correspondence, forms and other documents
• Record and prepare minutes of meetings, seminars and conferences

Computer and technology knowledge

• SharePoint
• MS Excel
• MS Outlook
• MS Word

Area of work experience

• Correspondence
• Project coordination

Security and safety

• Bondable

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Proactive

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?

Experience

• 3 years to less than 5 years