Job Description : Key Job Functions
The bookkeeper is a one-person department responsible for all accounting functions and activities for a retailer.
Primary duties include daily reconciliations, payroll administration, remitting payments, preparing monthly and year-end financial statements, and meeting all compliance / reporting / regulatory requirements.
Working Conditions
This is a permanent full-time position.
It is a hybrid workplace, split between the company’s Hamilton head office and working from home. The schedule is flexible within typical business hours.
Work is not expected on evenings / weekends / holidays, except as required to complete regulatory submissions and year-end filings. The role includes performing repetitive routine accounting functions and taking the initiative to identify and resolve related issues.
Duties & Responsibilities
Daily
- Download bank statement and reconcile previous day’s transactions
- Upload previous day’s bank transactions into Account Edge
- Prepare short-term cash flow estimates
- Reconcile deliveries
- Reconcile transactions (debit and credit card payments)
- Reconcile cash payouts and reimbursements
- Pay invoices via e-transfer (0-5 per day)
- Respond to emails (10-20 per day)
- Interact with head office / store staff / vendors / suppliers by phone and email
- General office administration
Weekly
Review store audits and inventory variance reportsReconcile Ontario cash depositsComplete miscellaneous projects and assignments for head officeBi-Weekly
Payroll (approximately 25 employees)Process head office expense reportsIssue cheques to vendors / suppliersMonthly
Month-end bank account reconciliation (outstanding payments)Month-end POS reconciliations (GL activity)Accruals for payroll, licences / permits, and insuranceSubmit draft P&L and revise based on feedback; complete balance sheetGroup insurance premiumsFile GST remittance with CRAMaintain master list of licences / permits (30 / 60 / 90-day reminders)Submit compliance report to bankQuarterly
Remit Ontario Employer Health TaxComplete Statistics Canada questionnaireIdentify and implement improvements to reconciliation / accounting / auditing systemsAnnually
Submit Workers Compensation projectionsComplete year-end financials and tax return with accountant (March-May)Primary Contacts
Head office staff and Store ManagersGovernment agencies (CRA, Service Canada, Ministries of Finance, provincial / territorial ESA)Bank Account ManagerProvincial / territorial regulatory bodiesLandlords and utility companiesVendors and suppliersPersonal Suitability
Sound judgement (integrity, discretion, confidentiality)Excellent verbal and written communication skills (in person, phone, email)Ability to work independently, set priorities, and manage time effectivelyStrong attention to detail; pride in accuracyAnalytical; good problem-solving skillsEmbraces new technologies and computer programs / platformsAbility to professionally represent the company to regulators, government agencies, bank, insurance