Senior Administrative Assistant

WHAT DO WE DO?

We create solutions for the people who keep our world flowing.

We are the problem-solvers who keep industries moving and businesses thriving. At John Brooks Company, we’ve been the trusted partner for fluid handling solutions across Canada for over 80 years. We don’t just offer products—we deliver customized, innovative solutions that make a difference in filtration, pump, spray, and valve systems.

WHO ARE WE?

John Brooks Company isn’t just a place to work; it’s a place to grow, innovate, and make a lasting impact. We’ve doubled our size in the last six years, expanding to over 200 dedicated employees nationwide. Since 1938, we’ve nurtured an entrepreneurial environment where creativity, initiative, and passion are not just encouraged—they’re essential. Here, your ideas matter. If you’re driven, determined, and ready to take on new challenges, we’ll provide the tools, support, and opportunities you need to succeed.

WHY SHOULD YOU JOIN US?

Our commitment to our people is evident in everything we do. With an average tenure of over 9 years, our team members stay with us because they’re valued, included, and empowered. We celebrate our successes together, from formal service awards to milestone celebrations. Plus, we offer a competitive compensation package, including a base salary with incentives, a robust vacation plan, a generous benefits package, and perks like summer holiday, personal days and hybrid work culture.

THE ROLE :

At John Brooks Company, we know that our success is driven by our people. As we continue to grow, we’re looking for a Senior Administrative Assistant who will be supporting three Directors of Sales. This position will report into the Senior Executive Assistant.

In this role, you’ll be the go-to person for managing complex calendars, coordinating travel, handling confidential communications, and ensuring that our SLT can operate smoothly and efficiently. You’ll need to be a master of organization, a communication wizard, and someone who can see around corners to anticipate needs before they arise.

DUTIES & RESPONSIBILITIES :

As a member of our team, you will be responsible for :

• Delivering administrative support to the Sales Directors, ensuring every interaction is handled with professionalism and excellence.
• Juggle complex calendars, coordinate travel, and manage all the details that keep our Sales Directors on track.
• Be the gatekeeper for email communications, helping our Sales Directors stay focused on high-priority tasks.
• Meeting management, from scheduling to preparing agendas and capturing key takeaways.
• Manage our company’s season ticket accounts, ensuring seamless distribution and usage.
• Anticipate needs, troubleshoot challenges, and handle tasks with a sense of urgency and attention to detail.
• Collaborate with the Senior Executive Assistant to organize events, meetings, and special projects that drive our business forward.
• Build strong, trusted relationships with SLT members and stakeholders across the organization.
• Contribute to a positive, inclusive workplace where everyone’s voice is heard and valued.
• Maintain the utmost discretion and confidentiality, managing sensitive information with care.
• Other administrative tasks as required.

Requirements

QUALIFICATIONS :

To succeed in this role, you have :

WORK ENVIRONMENT :

Benefits

Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country. Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter! If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.

WHAT’S IN IT FOR YOU?

FUN FACTS

We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.