Talent.com
Stafflink
Executive Assistant and Office ManagerStafflink • Surrey, BC
Executive Assistant and Office Manager

Executive Assistant and Office Manager

Stafflink • Surrey, BC
30+ days ago
Job type
  • Temporary
Job description

Job Description

Altis Recruitment is grateful to partner with an organization within the Broader Public Sector to support the recruitment of an Executive Assistant and Office Management Support role. This position is a 6 month contract (possibility of extension) that will start on August 18, 2025.

This role provides high-level, confidential executive administrative and office management support to leadership and project teams, ensuring seamless coordination, proactive issue resolution, and operational excellence across a dynamic and fast-paced environment.

Folks with a strategic mindset and solution oriented approach to administrative support functions will thrive in this role. Key Responsibilities:
  • Manages Complex Scheduling: Strategically oversees executive calendars, balancing competing priorities, urgent demands, and facilitating high-impact meetings.
  • Primary Point of Contact: Screens calls, visitors, and correspondence, ensuring appropriate prioritization and redirection of inquiries.
  • Executive & Project Support: Coordinates and tracks time-sensitive correspondence and documentation, ensuring timely responses and informed decision-making.
  • Meeting & Event Management: Plans and executes meetings and events, including logistics, materials, minute-taking, and follow-up on action items.
  • Document Preparation: Prepares, edits, and formats business documents with precision and professionalism.
  • Travel & Financial Coordination: Manages travel logistics, authorizations, reimbursements, procurement, and expense processes in compliance with company policies.
  • Administrative Systems Oversight: Develops and maintains systems for records management, mail handling, and executive communication protocols.
  • Cross-Functional Collaboration: Partners with executive assistants and project teams to support broader organizational needs, including Board support and multi-project initiatives.
  • Office Operations Management: Oversees office resources, relocations, and facilities coordination to maintain a productive work environment.
Qualifications:
  • Completion of Grade 12 and a certificate in office administration, with demonstrated experience providing executive-level administrative support in a confidential setting.
  • Strong working knowledge of standard office operations and administrative best practices.
  • Exceptional organizational and time management skills, with a keen attention to detail.
  • Proven ability to thrive under pressure and meet tight deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Create a job alert for this search

Executive Assistant and Office Manager • Surrey, BC

Similar jobs

Executive Assistant, Executive Office

Garibaldi Glass Industries Inc.Burnaby, Metro Vancouver Regional District, CA
Full-time

At Garibaldi, the Executive Assistant, Executive Office is an integral part of our leadership function.This role supports the Manager, Strategic Alignment (MSA) & Director of Business Development (... Show more

 • Promoted

Executive Operations Coordinator and Manager

Industra Construction CorporationSurrey, Metro Vancouver Regional District, CA
Full-time

Coordinate seamless office operations and support leadership as an Office Operations Lead.Foster a structured environment while managing multiple vendor relationships and overseeing key corporate e... Show more

 • Promoted

Office Manager and Executive Assistant

UnblockedVancouver, Metro Vancouver Regional District, CA
Full-time

As the Unblocked Office Manager & Executive Assistant to the CEO, you'll be at the center of this growing technology startup.You'll ensure our office stays well appointed and runs efficiently, whic... Show more

 • Promoted

Executive Office Manager

Making Waves AcademyRichmond, Metro Vancouver Regional District, Canada
Full-time

Final placement within this range is based on confirmed job-related skills and relevant experience.Location: Richmond, CA (Making Waves Academy Campus).Why Making Waves Academy needs you.At the hea... Show more

 • Promoted

C-Suite Executive Assistant

Miraterra Technologies CorporationVancouver, Metro Vancouver Regional District, CA
Full-time

Serve as a C-Suite Executive Assistant, providing essential support to the CEO by managing schedules and communications with exceptional attention to detail.This hybrid role requires proactive prob... Show more

 • Promoted

Executive Assistant with Strong Organizational Skills

Arc'teryx EquipmentNorth Vancouver, Metro Vancouver Regional District, Canada
Full-time

Enhance executive effectiveness as an Executive Assistant focusing on organization and communication in a hybrid role.You will excel in managing schedules and logistics to support leaders' success.... Show more

 • Promoted

Executive Director, Large Credit Union Coalition (LCUC) - richmond

Large Credit Union Coalition (LCUC)richmond, bc, ca
Full-time

The Large Credit Union Coalition (LCUC) represents Canada’s largest credit unions with over 3.Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and New Brunswick.The goal of the LCUC is t... Show more

 • Promoted

Executive assistant (Hybrid)

NATIONAL BANK OF CANADAVancouver, British Columbia
Full-time +2

Operations, Administrative support and coordination .A career as an Executive Assistant within the Commercial Banking – British Columbia team at National Bank means acting as a trusted partner to s... Show more

 • Promoted

Executive Assistant & Office Operations Lead (Vancouver)

Orla MiningVancouver, Metro Vancouver Regional District, CA
Full-time

A leading mining company is seeking an experienced Executive Assistant to manage the corporate office in Vancouver.This role involves supporting executives with travel arrangements, expenses, and e... Show more

 • Promoted

Chief Executive Officer - richmond

Headway Search Grouprichmond, bc, ca
Full-time

Headway Search Group is leading a national search for a Chief Executive Officer to guide a respected Canadian medical specialty association through its next phase of strategic execution, stakeholde... Show more

 • Promoted

CEO & Business Leadership Coach - richmond

Stanley House Consultingrichmond, bc, ca
Full-time

SHC is partnered with a rapidly expanding global leader in Business Coaching, currently seeking experienced CEOs passionate about people and business strategy to support partnered businesses and st... Show more

 • Promoted

Manager, Executive Assistant & Workplace Operations Vancouver, BC

AsanaVancouver, Metro Vancouver Regional District, CA
Full-time

Asana is looking for a strategic, supportive, and business‑savvy leader to manage our global Administrative Business Partner (ABP) community.This is more than a traditional operations role; it is a... Show more

 • Promoted

Executive Assistant, President's Office - richmond

Let's Talk Science | Parlons sciencesrichmond, bc, ca
Full-time

Partner with the President & Founder to advance our purpose-driven mission.Enable an effective Board by managing agendas, materials, and action items.Help drive our mission to better prepare youth ... Show more

 • Promoted

Dynamic Executive Assistant Supporting Senior Leaders in Fast-Paced Environment

BeedieBurnaby, Metro Vancouver Regional District, Canada
Full-time

Elevate executive efficiency as an Executive Assistant supporting multiple senior leaders.Utilize your proactive skills to manage complex schedules and ensure seamless information flow across the o... Show more

 • Promoted

Executive Recruiter - richmond

Peak Sales Recruitingrichmond, bc, ca
Full-time

At Peak Sales Recruiting, we’re all about one thing: helping people win.For over 20 years, we’ve helped companies across North America build high-performing sales teams and helped ambitious individ... Show more

 • Promoted

Executive Assistant & Office Operations Lead

PathdevelopmentsVancouver, Canada
Full-time

A real estate firm in Metro Vancouver is seeking an Office Manager & Executive Assistant to the CEO.This role requires at least 7 years of executive support experience and offers a salary of $7... Show more

 • Promoted

Chief Executive Officer - richmond

Verrusrichmond, bc, ca
Full-time

Confidential Mandate | Québec, Canada (flexible base).I’m supporting a confidential search for a Chief Executive Officer to lead a Québec-focused gold development company advancing toward a restart... Show more

 • Promoted

Office Manager and Executive Assistant

Homebuilders Association Vancouver (HAVAN)Vancouver, Metro Vancouver Regional District, CA
Full-time

Office Manager and Executive Assistant.Homebuilders Association Vancouver (HAVAN).At HAVAN, you’re not just joining an organization, you’re joining a community.Our small team is high-performing, en... Show more

 • Promoted

executive assistant

PATH DevelopmentsVancouver, Metro Vancouver Regional District, CA
Full-time

Work must be completed at the physical location.There is no option to work remotely.Compile data to prepare documents.Establish and co-ordinate administrative policies and procedures.Prepare report... Show more

 • Promoted

Coordinator for Executive Office Management

First Nations Health AuthorityVancouver, Metro Vancouver Regional District, Canada
Full-time

Lead office support as a Coordinator for Executive Management.Manage administrative functions, project coordination, and provide vital assistance to enhance organizational health outcomes.As an Exe... Show more