PASS 305 Records and Privacy Management Officer

Career Opportunity

PASS 305 Records and Privacy Management Officer

Full Time Permanent (12 Month Position)

Posted November 18, 2024

Internal / External

Date of Appointment : As soon as possible

Reporting to :

Director of Education

Description :

The Records and Privacy Management Officer will lead the design, implementation, and management of records management practices within the Hamilton-Wentworth Catholic District School Board (HWCDSB).

This role encompasses strategic, tactical, and operational leadership in records and privacy management.

Responsibilities :

Develop and maintain a comprehensive records and privacy management program, including governance structures, standards, guidelines, and practices.

Ensure compliance with provincial legislation and alignment with HWCDSB's mission and vision.

Provide guidance on managing physical and electronic records, including creation, classification, storage, and disposition.

Integrate records management policies into business processes and oversee related activities.

Develop and maintain records retention schedules and ensure adherence.

Respond to Freedom of Information inquiries with legal support.

Implement privacy practices to ensure confidentiality and minimize risk.

Advise on privacy matters and liaise with legal and external organizations as needed.

Ensure appropriate privacy and confidentiality procedures are in place.

Develop and deliver training on records and privacy management.

Collaborate with the Privacy Commission of Ontario on privacy breaches.

Administer the board's privacy policy and coordinate Privacy Impact Assessments.

Monitor legislative changes and update practices accordingly.

Develop internal communication tools to educate stakeholders on privacy requirements.

Perform other duties as assigned.

Qualifications :

Degree in Information Sciences (Bachelor / Masters).

Certified Information and Privacy Professional (CIPP) and / or Certified Privacy Manager (CIPM) preferred.

Relevant experience in privacy, freedom of information, and records management.

Knowledge of records and privacy management legislation.

Experience conducting Privacy Impact Assessments (PIAs).

Familiarity with PHIPA and MFIPPA, including handling freedom of information requests.

Strong leadership and project management skills.

Excellent interpersonal skills to work effectively across all organizational levels.

Location :

Father Kennedy Catholic Education Centre

Salary :

PASS Job Category 8 - $83,141- $103,843

Last date for consideration : Friday, November 29, 2024 at 4 : 00 p.m.

Please include the full posting title within the subject line. The resume must include two (2) Professional References. It must also include an authorization to contact references provided.

Thank you to all applicants who submit their application. Please note only those applicants eligible for an interview will be contacted.

Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community.

Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Board's Mission which is :

In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model"

Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community.

We actively encourage applications from members of groups with historical and / or current barriers to equity, including, but not limited to :

First Nations, Métis and Inuit peoples, and all other Indigenous peoples.

Members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin.

Persons with visible and / or invisible (physical and / or mental) disabilities.

In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will :

Value, promote and encourage the hiring of staff from under-represented communities.

Value applicants' additional experiences, lived experience, skills, backgrounds and perspectives.

Collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSB's Teacher Hiring Practices Administrative Procedures, and Ontario's Anti - Racism Data Standards.

Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected.

The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.

We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process.

If an accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process.

All information received relating to a candidate's required accommodation will be addressed confidentially.