Human Resources Representative - Health and Safety (Contract)

About the Role:

This contract opportunity is to strengthen our HR team during a period of strategic and operational enhancement. In this role, the focus will be on providing support in Health and Safety and Disability Management, as well as assisting with other HR functions, including recruitment, labour relations, training and development, and compensation and benefits administration. The position plays a key role in ensuring seamless HR operations while delivering exceptional service to both internal and external stakeholders.

What You'll be Doing:

Health and Safety:

• Review, research, and update health and safety policies.
• Support health and safety initiatives, including booking medicals and hearing tests.
• Support training initiatives, including updating content, deliverables and being on-site to help facilitate.
• Assist with site visits, investigations, and inspections.
• Record incidents in Parklane and other relevant systems as necessary.
• Generate reports and audit incident information.
• Assist with the rollout of the new electronic incident reporting system.

Disability Management:

• Review daily absence reports and determine next steps in accordance with policies.
• Monitor daily COVID screening failures and follow up with staff according to Public Health guidelines.
• Assist with paperwork submissions to third parties such as WSIB, OMERS, and long-term disability providers.
• Support the return-to-work process, including communication and documentation.
• Review absenteeism information against standards and assist with the attendance management program.
• Complete administrative tasks related to employee absences, such as preparing change of status reports for payroll.

Other Duties:

• Provide support to the HR team with a range of duties, which may include:
• Assist with recruitment activities, such as job postings and interview scheduling.
• Act as a backup for scheduling grievance meetings and union business.
• Assist with special HR projects and various administrative tasks as needed.
• Perform data entry and records management.
• Deliver exceptional customer service to internal and external business partners.
• These responsibilities outline the principal functions of the position and serve as a guiding vision for the role's impact and contribution.

What's Required:

Qualifications:

• Post-secondary education in Human Resources Management, Business Administration, or Industrial/Labour Relations is required. Post-secondary education in health and safety management is preferred.
• Completion of coursework for a professional HR designation (e.g., CHRP).
• Three years of related HR experience, preferably in a unionized environment.
• Experience working with external agencies such as the Ministry of Labour and Workplace Safety and Insurance Board.
• Strong knowledge of relevant Acts and regulations (e.g., OHSA, ESA, LRA, Human Rights Code, WSIB, Pension and Benefits Act, AODA).

Skills:

• Self-motivated with proven initiative and strong multitasking abilities.
• Demonstrates professional customer service skills, effective communication, and strong attention to detail.
• Demonstrated proficiency in Microsoft Office Suite, website maintenance, and quick adaptation to new software.
• Works effectively in a team environment, liaising with internal and external stakeholders while maintaining strict confidentiality and integrity in handling sensitive information.