The Municipal District of Taber is seeking to fill the role of Administrative Assistant – Corporate Services. This is a temporary position backfilling a maternity leave that is anticipated to end January 2026. This role performs a myriad of general, clerical, and accounting duties related to Corporate Services, including managing front desk reception services, handling customer inquiries, and maintaining accurate records, as well as to Legislative Services. This role demands a high level of accuracy, initiative, and judgment, often involving complex tasks performed with minimal supervision.
Key Work Activities
Customer Service :
- Address front counter inquiries and assist ratepayers complete financial transactions.
- Assist ratepayers with inquiries in access to legislative processes and audiences with Council.
Legislative Services Duties
Prepare agendas and record minutes for Council Committee meetings and provide backup support for Council meetings.Coordinate meal / refreshment requirements for Council and Committee meetings.Assist in maintenance of Council schedules.Assist with municipal elections.Corporate Services Duties
Lead department efforts in document and records management.Maintain agreements related to Corporate Services.Prepare RFDs, RFCs, and memos for Council and Committee meetings.Provide assistance to other clerks as needed.Cross training and relief responsibilities in other clerks’ portfolios.Perform manual journal entries and other data entries.General Duties
Use various software and programs for administrative and accounting tasks.Maintain internal contact and distribution lists.Handle and transfer phone calls, provide general information.Manage incoming / outgoing deliveries and mail, data filing, inventory, and various clerical tasks.Photocopying, scanning, filing, planning and carrying out staff and organizational events, miscellaneous typing, and managing refreshments for staff area(s) and Council Chambers.As assigned, participation in the municipal emergency management program.Other duties as assigned by the Director of Corporate ServicesRequirements
Education, Knowledge and Experience Required :
High School Diploma required.Post-secondary Certificate or Diploma in accounting, business management, office management, or related field is preferred.Knowledge in Business Administration and Computer Technology.Experience in customer service, clerical work, and financial management.Proficiency in using various computer programs including Microsoft Office applicationsAbilities and Competencies Required :
Ability to work independently and with minimal supervision.Strong initiative and judgment skills.Efficient and effective provision of customer services.Effective communication skills, both verbal and written.Ability to multi-task and maintain organizational skills.Competency in computer knowledge and ability to manage various software programs.Ability to maintain confidentiality.