Receptionist

We are offering a short term contract employment opportunity for a Receptionist in the Real Estate Property and Facilities Management industry, located in Vancouver, British Columbia. As a Receptionist, you will be responsible for managing the front desk operations, handling incoming calls, assisting with administrative tasks, and providing excellent customer service. This role is based in the office.

Responsibilities :

• Handle the front desk operations including greeting visitors and directing them to appropriate meeting rooms
• Answer and direct incoming calls, approximately 10 per day
• Receive and sort mail and packages, notifying team members for pick up
• Maintain a clean and organized front desk and meeting rooms, ensuring they are set up properly with water, coffee, and other necessities
• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks
• Perform data entry tasks and organize files as required
• Handle email correspondence in a detail oriented and timely manner
• Leverage strong interpersonal skills to provide exceptional customer service
• Schedule appointments as needed, utilizing an answering multi-line phone system.
• Have at least 1 year of experience in a receptionist role
• Ability to proficiently manage a multi-line phone system, handling all incoming calls with detail oriented and courtesy
• Strong customer service skills, with a proven track record of establishing and maintaining positive relationships with clients and colleagues
• Proficient in data entry tasks, ensuring all information is accurate and up to date
• Excellent email correspondence skills, with the ability to communicate effectively and detail oriented with clients and team members
• Strong interpersonal skills, with the ability to interact effectively with individuals at all levels within the organization
• Proficiency in Microsoft Excel, Outlook and Word, with the ability to create and manage spreadsheets, send detail oriented emails, and create documents as required
• Experience in organizing files, ensuring all documents are correctly filed and easily retrievable

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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