Administrative Assistant

Port to Port Immigration Services is currently seeking an administrative assistant to help manage day to day operations. The role would require flexibility, adaptability and attention to detail.

Administrative Assistant - Immigration Consultancy Office

Position Summary : Provide comprehensive administrative support to immigration consultants and staff while managing client communications and case documentation in a fast-paced immigration consultancy practice.

Key Responsibilities :

• Implement and use CRM work flows
• Prepare and organize supporting documentation
• Maintain case files and tracking systems, ensuring all deadlines and priority dates are monitored
• Serve as primary client contact for case status updates and document collection
• Schedule appointments, interviews, and consultations with clients
• Maintain consultant calendars
• Coordinate with companies regarding case inquiries and follow-ups
• Ensure compliance with all filing procedures and documentation requirements

Required Qualifications :

Preferred Skills :

This role requires someone who is detail-oriented, culturally sensitive, and capable of managing multiple priorities while providing compassionate support to clients navigating the immigration process.

The position is salaried starting at $45,000. The candidate will be paid productivity bonuses after the first three month. Port-to-Port provides full benefits after 3 months and an RRSP or other retirement savings plan after two years years. We allow for two remote weeks of work per year, and one flex day per week moving towards two flex days after demonstrated competence.