Executive Administrative Assistant to CEO

We’re growing!! And looking for a passionate, driven, and energetic candidate to join our team for the position of Executive Administrative Assistant located in our Head Office in Guelph, Ontario.

Compensation: Starting at $68,000.00 annually plus bonus.

Job Description:
The Executive Administrative Assistant, provides comprehensive support to manage, organize, coordinate, and execute personal, administrative, and business-related activities of the Chief Executive Officer (CEO) & Co-founder. This role will provide overall reception and administrative support to the Executive Suite, maintaining inventory and stock of office needs, greeting guests, setting up/cleanup of meeting spaces, and general office organization and tidiness. The Executive Administrative Assistant will act as the first point of contact for the CEO and visitors to the Executive Suite, ensuring a professional and welcoming experience for clients, investors, and guests. This role will ensure the seamless execution of both strategic and operational priorities of the CEO, as well as cultivating and managing key relationships both internal and external with integrity and diplomacy.

What you'll be doing

• Managing the CEO’s business and personal calendar, appointments, meetings, reservations, and schedules, both internal and external to Skyline.
• Coordinating, organizing, and following up on all correspondence, such as emails and phone calls, on behalf of the CEO.
• Completing all invoice reviews, credit card and bank reconciliation activities; manage and process payments for all personal and professional expenses.
• Proactively following up on tasks, assignments, and projects requested or assigned including any current or potential needs discussed.
• Assisting with the preparation of business presentations - written and electronic presentations, which include coordinating with internal resources.
• Coordinating travel arrangements, including flights, accommodation, and itineraries.
• Organizing events and social engagements, both personal and professional, as required.
• Serving as the first point of contact for the Executive Suite for clients, investors, and visitors, providing positive and polished front-of-house experience.

• Bachelor’s or associate degree program in Business Administration, Business Management, or Finance preferred.
• Minimum five (5) to seven (7) years equivalent workplace experience as an administrative or executive assistant.
• High integrity, professionalism, and the ability to manage sensitive information.
• Understanding of business acumen and ability to maintain a high level of accuracy and confidentiality concerning financial and business files.
• Knowledgeable in planning schedules and travel.
• Superior time management and organizational skills

• Multi-tasking effectively while remaining detail oriented and accurate is what you do best every day.
• You work well under pressure and meet deadlines, and you can inspire your team to do the same.
• You’re a responsive team player with ability to quickly prioritize among numerous pressing tasks (our work is never done).
• Providing great customer service is something you thrive on.
• You get a thrill from staying organized and details are your “thing”
• You want to work for a company that supports work-life balance and truly cares that you are fulfilled in your life.
• Working for a growing company that supports environmental stewardship and social responsibilities is a must for you. Learn more about our sustainability commitments here.

About Us:

Skyline is a capital management company that acquires, develops, and manages real estate properties and clean energy assets, and offers them as private alternative investment products.

We offer our employees competitive pay, benefits, paid volunteer day, on-going training, growth potential and so much more. Our workplace culture empowers staff at all levels to become involved in supporting and building vibrant communities.

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