Banking Administrator - Insolvency (Hybrid Contract)

Job Description

Job Description

Position :   Banking Administrator

Location : Hybrid (North York)

Industry :   Financial Services

Employment Type :   Contract Mat Leave (18 months)

Salary : $38,000-$43,000 Company Information Farber is one of Canada’s oldest, largest and most respected debt solution providers. We help Canadians get out of debt and start rebuilding their lives again. Established in 1979, Farber has almost 300 employees working across the country and has helped well over 100,000+ Canadians get out of debt.

And now, we’re embarking on our next stage of transformation & significant growth. To do that, we are hiring experienced, enthusiastic, motivated, innovative, and client-centric team members to play critical roles in helping us reach our ambitious goals.

If this sounds exciting to you, come join us to better serve the growing number of Canadians who are in need of financial help.

Position Summary

We are currently seeking a Banking & Operations Administrator to join our North York office.

We are seeking a detail-oriented and organized professional to support the administration of insolvency files, with a strong focus on regulatory compliance, creditor communications, and financial operations. This role involves support across file management, document processing, payment and trust account handling, and stakeholder correspondence. The successful candidate will work closely with Trustees, regulatory bodies, financial institutions, and internal teams to ensure efficient case administration, accurate recordkeeping, and timely resolution of outstanding matters. Strong administrative, communication, and technical skills are essential for success in this role.

Responsibilities

The Banking & Operations Administrator will be trained across all key responsibilities, though the incumbent will focus on a rotating subset of tasks aligned with team priorities and operational need.

• Creditor and Regulatory Communications : Prepare and send statutory notices and forms to creditors; eFile Final Statements of Receipts and Disbursements with the regulator, ensuring document accuracy and timely follow-ups.
• File Administration and Discharge Processing : Monitor case files, verify cheque clearance, coordinate with Trustees for signing and eFiling of Discharge documents, and manage file closures.
• Document Handling and Compliance : Digitize and upload documents, prepare and commission Affidavits of Service, manage registered mailings, and maintain both digital and physical filing systems.
• Operational Support : Oversee SharePoint tracking of file progress, scan and submit Proof of Claim forms to third parties and handle daily mail logistics and miscellaneous administrative tasks.
• Payment and Banking Operations : Input and manage payments using Ascend software, perform remote cheque scanning, and handle PAD setups, transmissions, amendments, and NSF returns.
• Cheque and Trust Account Management : Prepare and re-issue cheques (including stale-dated and dividend cheques), manage pre-filing and general trust accounts, and perform monthly interest calculations and allocations.
• Financial Reporting and Reconciliation : Prepare bank reconciliations, review daily banking activity reports, identify and resolve discrepancies, and compile annual banking reports for the regulator.
• Regulatory and Court Filings : Process and remit filing fees to regulators and courts, eFile counselling certificates, and manage levy corrections and accrued cheque entries.
• Communication and Support : Provide responsive service to creditor inquiries via phone and email; Liaise with financial institutions and internal teams to resolve trust account issues and discrepancies;
• Stakeholder Support : handle returned mail and reissuance processes; and assist in mailing dividend cheques; support additional financial or administrative tasks as required.

Qualifications

Our Culture at Farber

At Farber, we’re in the business of helping people — and that includes our own team. We’re committed to creating an inclusive, diverse, and equitable workplace that celebrates our people and their unique experiences.

Our dedicated culture committee organizes events, recognition programs, and celebrations throughout the year to foster connection and belonging.

Farber encourages applications from all qualified candidates who represent the diversity of Canada.

We thank all candidates for submitting their resume, however, only those selected for an interview will be contacted.