Admin Clerk / JR LAA Health Law

Organization of documents and medical records in binders

Prepare open matter reports and request / gather all necessary client documentation

Prepare closed file reports, strip files, organize file materials

Assist with organizing meetings and scheduling appointments

Print / copy / scan / save documents in document management system

Prepare expense reports

Assist with accounting, billing and payment tasks

Providing desk coverage for Legal Administrative Assistants, overflow assistance, and other general administrative duties as required.

Secondary duties and responsibilities :  Provide backup coverage for Health Law Administrative Clerks in completing new business procedures :

Preparing conflict searches and assessing any potential conflicts

Preparing Client Identification Verification (“CIV”) information Opening files in 3E accounting system

Preparing various correspondence including letters, emails, etc.

Liaising with appropriate lawyer(s) and Legal Administrative Assistant(s) regarding all new business-related documents

Saving file-related documents to the document management system

Discussing file assignments with the Practice Group Chair(s)

Other related general administrative duties or ad hoc projects, as needed

What we must have :

1+ years of experience in a clerical or administrative capacity

Completion, or in the process of, of an accredited Legal Administrative Assistant program

Completion of an accredited medical office assistant program or Bachelor of Science degree considered an asset

Strong knowledge of medical terminology considered an asset

Good technical skills including Outlook, MS Word and MS Excel

Commitment to providing first-rate and prompt quality service

Ability to maintain strict confidentiality regarding the firm, its clients and any related matters

Excellent communication (verbal and written) and interpersonal skills with the ability to listen effectively and respond appropriately

Ability to develop and build strong relationships and rapport with lawyers and legal assistants

Excellent organizational skills with a strong attention to detail to produce high quality and accurate work

Ability to work effectively both independently and as a contributing member in a team environment

Solid work ethic and team player

A willingness to learn and to adapt to changing demands

Ability to prioritize tasks by deadline, work calmly under pressure and manage a high volume of work in a fast-paced and time sensitive environment

Proven ability to take initiative as well as follow instructions

A polished and professional image and demeanor with a positive can-do attitude

Salary / Rate Range :  $53,000 - $57,000 annually, +RRSP, 3 weeks holiday, 100% company paid benefits and more!

Other Information : Salary & Benefits

Competitive salary with structured annual reviews

Extended health and dental coverage

Employee and family assistance program

Maternity / Parental leave top up plan

Life and accidental death and dismemberment insurance

Short- and long-term disability insurance

Paid or banked overtime

Vacation time, sick time and personal time allotment

Work Perks

Firm social events

Casual day every Friday and Dress for Your Day dress code

Continuing education / tuition allowance

Group RRSP plan with matched contributions

Dog friendly office

Work / Life Integration

Robust health and wellness program annual subsidy

Sports teams

Recognition of service milestones

Personal days to help balance outside commitments