Portfolio Officer

Portfolio Officer

Reference number : DND24J-146895-000059

Selection process number : 24-DND-EA-NAST-523148 National Defence

Ottawa (Ontario)

AS-06

107,193 to $115,642

For further information on the organization, please visit

We invite you to watch this short video (2.5 minutes) to learn more about how to submit your job application online :

Closing date : 18 July 2024 - 23 : 59, Pacific Time

Who can apply : Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

How does this work?

Step 1 : Read the entire advertisement. Want to join our team? Let us know you’re interested! Click “Apply Online”

Step 2 : Tell us about yourself! Attach your resume and answer the screening questions in the online application.

Provide complete and thorough details of your education and experience using the STAR method outlined below :

Situation- Set the scene and provide details, such as your position, a specific example and timelines.

Task / Action – You can include your area of responsibility, steps you needed to take, and / or took to address the situation.

Result- The outcome of your actions or the result of your performance.

Step 3 : We will carefully review all of your qualifications. If your talent matches one of our immediate or upcoming opportunities, we may contact you for further information or assessment.

Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying to which employment equity group(s) you belong. In order to self-declare, please ensure to indicate this by checking off the appropriate box within the online application as part of the Employment Equity section.

Work environment

Together, DND and the Canadian Armed Forces (CAF) form the largest and most complex organization in Canada. DND's role is to provide services and support to the CAF in their operations and missions at home and abroad. DND and the CAF work side-by-side to fulfill the Government of Canada’s mission to defend Canada and Canadians and contribute to international peace, security, and stability efforts.

What do we offer?

At DND we foster a work environment where employees have opportunities to grow, learn, progress in their careers, and have job satisfaction over the long-term. You’ll enjoy :

A career among a dynamic and dedicated team

Opportunities for advancement

A diverse, respectful, and inclusive work environment

A total benefits package including a competitive salary, health and dental insurance plans, pension plan and a variety of leave entitlements

Intent of the process

The intent of this process is to fill one (1) position on an indeterminate (permanent) basis in Ottawa, Ontario.

A pool of partially or essentially qualified candidates may be established through this process, and used to staff identical or similar positions with various employment tenures (temporary and permanent), language profiles, operational requirements, and conditions of employment at the Department of National Defence.

Positions to be filled : 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION

A secondary school diploma or employer-approved alternatives (see note).

The employer-approved alternatives to a secondary school diploma are :

• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma;
• An acceptable combination of education, training and / or experience.

Coaching certificate from an International Coach Federation (ICF) accredited institution.

EX1 : Experience planning, managing and delivering a coaching program for individuals or teams (e.g. executive coaching, life coaching or performance coaching).

EX2 : Experience in developing and writing reports and information notes using relevant information from different data sources and presenting impartial and clear material for management and clients.

EX3 : Experience establishing and maintaining liaison with other departments, interested parties or organizations.

EX4 : Experience writing clear and concise written material based on researching, analyzing, synthesizing, and summarizing data.

The following will be applied / assessed at a later date (essential for the job)

Bilingual - Imperative (CBC / CBC)

C1- Thinking things through

C2- Showing Initiative and being action oriented

C3- Communication

C4-Empathy and Effective Interpersonal Relationships

C5-Upholding Integrity and Respect / Values & Ethics

C6-Commitment to equity, intersectionality, and inclusivity

C7- Mobilize people

The following may be applied / assessed at a later date (may be needed for the job)

AE1 : Experience delivering presentations and facilitating professional training in individual or group settings.

AE2 : Experience supervising / mentoring subordinates.

AE3 : Experience in organizational development, change management or strategy implementation.

AE4 : Experience administering psychometric assessment debrief such as EQ-i 2.0, EQ 360 or IEQ9 (Individual or Group).

AE5 : Training or experience in group and / or team coaching, such as Systemic Team Coaching.

The Department of National Defence is committed to providing an environment where justice, fairness and the elimination of barriers helps build a skilled, diverse and representative workforce reflective of Canada. We welcome diversity in all its forms, promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Please note that preference for hiring will first be given to candidates who are members of the following Employment Equity groups : Indigenous peoples, members of visible minorities, persons with disabilities, and women.

As a result of workforce adjustment, affected indeterminate DND employees within the Aerospace Engineering Test Establishment (AETE - UIC 2671) at 4 Wing Cold Lake or within the British Army Training Unit Suffield (BATUS – UIC 7777) at Canadian Forces Base Suffield will be appointed or deployed to positions for which they are qualified ahead of other candidates.

In support of Strong, Secure, Engaged (SSE) initiative #24, consideration may be given to the spouses or common-law partners of Canadian Armed Forces (CAF) members.

Willing and able to work overtime on short notice when needed

Willing and able to travel for days, occasionally for weeks, inside and outside of Canada

Conditions of employment

Reliability Status security clearance

Strict adherence to the values of the public service, DND as well as the mandate of Chief, Professional Conduct and Culture.

Other information

Our organization will only accept on-line applications for this opportunity. Please click “Apply online” to submit your application. If there are limitations or special circumstances preventing you from submitting your application via the PSRS online portal, you must contact us and receive approval to apply via an alternate means PRIOR to the closing date.

Persons are entitled to participate in the appointment process in the official language of their choice.

Applicants who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users.

A variety of assessment tools may be used. This may include application screening, interviews, role play scenarios, written assessments, reference checks, board knowledge, interactions with internal staff during the process, etc.

Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications and competencies.

Top down selection may be used during any stage of the selection process.

Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process.

Appointment decisions may be based on one or more of the following criteria :

Organizational Needs.

All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the applicants. Your overall conduct and communications, including email correspondence, maybe used in the assessment of qualifications and competencies.

Depending on the position being staffed :

Additional qualifications, operational requirements and / or conditions of employment may be required

Varying degrees of breadth and depth of experience may be deemed essential

Asset qualifications may be invoked as essential qualifications

You may be contacted and asked to submit information or be further assessed