Judicial Assistant (Legal Assistant) (Inventory)

Judicial Assistant (Legal Assistant) (Inventory)

Reference number: CAJ25J-023539-000170
Selection process number: 25-CAJ-EA-384 Courts Administration Service
Calgary (Alberta), Edmonton (Alberta), Vancouver (British Columbia), Winnipeg (Manitoba), Halifax (Nova Scotia), Hamilton (Ontario), Ottawa (Ontario), Toronto (Ontario), Montréal Island (Québec)
AS-03
$73,798 to $79,511

For further information on the organization, please visit

Closing date: 29 May 2026 - 23:59, Pacific Time

Who can apply: Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

Update: Hello,

Please note that we no longer have employment opportunities in Hamilton.

In addition, we have recently modified the pre-screening question #6 “Are you interested in a position in Hamilton (Ontario)?” to 'Are you interested in being considered for positions with bilingual linguistic profiles (Bilingual Imperative BBB/BBB, CBB/CBB, CBC/CBC, CCC/CCC, CCB/CCB) ?

Please note that the majority of positions to be filled through this inventory are bilingual imperative.'

We kindly ask that you return to your application and respond to this question as soon as possible so that your job application may be included in a future extraction.

Thank you for your cooperation.

Sincerely,
The Staffing Team

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

If you are unable to apply online and need to be accommodated please contact the e-mail referenced below under “Contact Information”.

All job applications must be submitted through the Public Service Resourcing System. We will not respond to unsolicited inquiries or direct questions outside of the Public Service Resourcing System. Following are some of the benefits associated with applying on-line.

Work environment

⚖ CAS is a distinctive organization in the Government of Canada that serves to support access to justice nationwide, and facilitate coordination and support among the four courts; serving the Federal Court of Appeal, the Federal Court, the Court Martial Appeal Court and the Tax Court of Canada.

The general purposes set out for the organization in the Courts Administration Service Act are to:
📌 facilitate coordination and cooperation among the four courts for the purpose of ensuring the effective and efficient provision of administrative services;
📌 enhance judicial independence by placing administrative services at arm’s length from the Government of Canada and by affirming the roles of chief justices and judges in the management of the courts; and
📌 enhance accountability for the use of public money in support of court administration while safeguarding the independence of the judiciary.

Intent of the process

A pool of partially or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.

Candidates may be evaluated further, for specific opportunities, on qualifications (including conditions of employment and operational requirements) that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
◽ Successful completion of a post-secondary* program, certificate, or diploma relevant to the position, such as paralegal studies or legal studies OR an acceptable combination of education, training, or experience relevant to the position**.

Note: if you were educated outside of Canada, you must have your certificates and/or diplomas assessed against Canadian education standards. Click on the link below for more information:

Experience:
◽ Experience working in a judicial or quasi-judicial*** or legal environment.

Definitions:
* “Post-secondary education” means years of education following high school graduation (grade 12 or Secondary V).
** “Acceptable combination of education, training or experience relevant to the position” is defined as a minimum of a high school graduation (grade 12 or Secondary V) and two (2) years of work experience in a judicial, quasi-judicial*** or legal environment.
*** “Judicial or quasi-judicial environment” means a Federal Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

NOTE: THE ASSET QUALIFICATIONS BELOW MAY BE APPLIED AS ESSENTIAL QUALIFICATIONS DEPENDING ON THE POSITION TO BE STAFFED.

Experience:
◽ Experience as a judicial or legal assistant or legal secretary.

◽ Experience in preparing documents (e.g. typing, formatting and editing, identifying and collecting relevant details).

◽ Experience transcribing information from voice recordings, handwritten notes, electronic legal text transmissions or digital audio recordings.

◽ Experience working for several members of the judiciary or lawyers at once.

◽ Experience in scheduling travel and accommodation arrangements, including the preparation of itineraries and agendas.

◽ Experience working at Courts Administration Service.

Operational Requirements:
◽ Willing and able to work overtime on short notice.

◽ Willing and able to work between 8:00 a.m. and 5:00 p.m.

◽ Willing and able to work at the designated workplace – For some positions, up to 5 (five) days per week

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
Bilingual imperative BBB/BBB, CBB/CBB, CBC/CBC, CCC/CCC, CCB/CCB, English Essential, English or French essential*

*Please note that the majority of positions to be filled through this inventory are bilingual imperative.

Abilities:
◽ Ability to edit and proofread legal documents
◽ Ability to plan, establish priorities and meet deadlines
◽ Ability to communicate effectively orally
◽ Ability to communicate effectively in writing

Competencies and personal suitabilities:
◽ Adaptability
◽ Attention to detail
◽ Initiative
◽ Judgment
◽ Working effectively with others
◽ Reliability

The following may be applied / assessed at a later date (may be needed for the job)

Organizational Needs:
The Courts Administration Service is committed to having a skilled and diversified workforce that is representative of the Canadian society. As such, selection may be limited to members of the following Employment Equity Designated groups: women, Indigenous peoples, persons with disabilities and members of visible minorities. We encourage you to complete the Employment Equity section in your application to indicate if you belong to one or more of these designated groups.

Information on employment equity:

Conditions of employment

Secret security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

The retest period for re-assessment within the context of this inventory is 6 months from the date of elimination. If, after having been eliminated, you resubmit an application to this inventory, before the period has elapsed, your application will not be considered.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Candidates must meet the essential qualifications to be appointed to a position.

Candidates must clearly demonstrate in the screening/text questions how they meet the criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening/text question, using concrete examples in the provided area. The assessment board cannot and will not make any assumptions about your answer. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities.

A variety of tools and assessment methods may be used, which may include, but is not limited to written tests, interviews and reference checks. Other sources of information (such as performance agreements, work samples, board member knowledge, etc.) may be used to inform the assessment of the criteria identified on the Statement of Merit Criteria. Any information that you provide throughout this process, including email correspondence, may also form part of the assessment.

Asset qualification(s) may be applied in this selection process.

The Written Communication may be assessed using the candidate's application, as well as throughout the selection process.

Candidates will be required to provide proof of their education credentials in the form of a diploma or official transcript.

If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.

We will communicate with applicants by e-mail. It is your responsibility to verify your e- mails regularly. Applicants shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.