Special Projects Manager, RAIMS Program

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Location

Guelph, ON, CA, N1G 2W1

Overview

The Research Services Office (RSO), in partnership with Computing and Communications Services (CCS) Enterprise Applications, is leading a multi-year initiative to digitize research administration through the implementation of integrated modules within a Research Administration and Information Management System (RAIMS). These modules support key processes including Human Ethics, Animal Care, Biosafety, and Pre / Post-Award research administration for faculty, students, and staff. The current focus of the RAIMS program is the vendor selection and project delivery of the Animal Care Module (UP).

Responsibilities

• Lead the on-going RFP process for vendor selection.
• Manage the full project lifecycle using industry-standard methodologies and applying agile, waterfall, or hybrid approaches as appropriate.
• Develop and manage project plans, coordinate people resources, communicate status updates, monitor risks and changes, and manage scope, timelines, and budgets.
• Define project goals, objectives, deliverables, scope, resource needs, and timelines.
• Implement and maintain the project plan and risk log.
• Coordinate and participate in project steering committees to support strategic decision-making.
• Collaborate with stakeholders to ensure alignment and engagement throughout the project.
• Support training initiatives, testing cycles, and oversee successful go-live execution.
• Coordinate cross-functional efforts across internal departments, campus partners, and external vendors.
• Develop onboarding strategies for new team members, ensuring successful knowledge transfer.
• Track project progress to ensure timely delivery of milestones and outcomes.
• Communicate regular updates to leadership and take ownership of project results.
• Identify any changes required during the project and lead the Project Change Review working group.
• Audit and validate vendor invoices against project plans and activities to ensure accuracy and compliance.
• Document lessons learned both during and after the project.
• Evaluate the outcomes of the project as established during the planning phase.

Business Analysis

Stakeholder Engagement & Communication

Client Relationship & Change Management

Qualifications

Undergraduate degree in Business Administration, Information Technology, Software Engineering, Systems Engineering, Information Systems, Management Information Systems (MIS), Project Management.

Strong technical background with experience in enterprise application implementation, infrastructure, and security.

Proven ability to manage complex technology projects using industry‑standard methodologies (e.g., PMI) across agile, waterfall, or hybrid frameworks.

Proficiency in Microsoft Project, Word, Excel, Outlook, SharePoint, and Teams.

Ability to evaluate technical vendor proposals and ensure compliance with institutional IT policies.

Strong leadership, analytical, and problem‑solving skills.

EEO Statement

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Employment Details

Employee Type : Temporary

Position Number : 10924675

Classification : P&M FT- Band 06

Professional / Managerial Salary Bands : The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

Posting Date : 12 / 19 / 2025

Closing Date : 01 / 09 / 2026

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