Payroll & Benefits Administrator

Job Description Payroll and Benefits Administrator

Position Summary

The Degagne Group of Companies is looking for a dedicated Payroll & Benefits Administrator to join our team. The Payroll & Benefits Administrator is responsible for preparing and distributing payroll and benefits for all employees for each division and maintaining accurate payroll and benefit records in accordance with internal policies, procedures and legislative requirements. Reporting to the Manager, Human Resources, with a dotted line to the Director, Accounting, this role assists with payroll and benefit data administration across departments and corporate divisions, supporting year-end processes and liaising with accounting. The Payroll & Benefit Administrator ensures payroll and benefit accuracy and provides responsive support to employees and managers across the organization.

Key Responsibilities

• Prepare, enter, and administer payroll for all departments and divisions.
• Liaise weekly with the accounting department on the General Ledger payroll charges, verify and approve monthly remittance reports and reconciliation.
• Act as the primary payroll contact, addressing payroll and benefit-related questions from employees and managers in a timely and professional manner.
• Administer benefits and RRSP program updates and reconciliation to ensure timely onboarding and changes.
• Coordinate with the Manager, Human Resources, on all payroll, benefits and RRSP program-related matters.
• Calculate and process statutory holiday pay in accordance with ESA and internal payroll policies.
• Verify and audit employee entitlements and maintain comprehensive electronic payroll records including BambooHR employee profiles, SharePoint, onboarding new hires, direct deposit details, earnings and deductions, employment contracts to ensure data integrity and compliance with privacy standards.
• Complete required government documentation, including Record of Employment (ROEs).
• Create, process, and distribute custom payroll reports to support Human Resources functions.
• Process payroll using Sage 50.
• Responsible for year-end activities, including balancing, adjustments and processing year-end tax forms.
• Ensure compliance with relevant payroll legislation, including CRA, ESA, and internal policies and procedures to ensure accurate payroll processing and reporting.
• Provide support to the Accounting Manager with payroll and benefits tasks, including reconciliations, investigations, and Sage 50 administration such as updating general ledger distributions, codes and entitlements.
• Liaise with Service Canada to investigate and respond to requests.
• Ensure annual payroll record retention by preparing, organizing and transferring both physical and electronic files to company archives, in compliance with internal protocols and statutory retention schedules.
• Perform other duties as assigned.

Qualifications

• Post-secondary diploma program, typically a two-year program, or equivalent in Payroll, Accounting, Finance or related fields.
• 3 to 5 years of related experience.
• PCP (Payroll Compliance Practitioner) certification required or in progress; CPA designation considered an asset.
• Strong understanding of payroll legislation and practices, including CRA and ESA requirements.
• Experience with Sage 50 or equivalent payroll systems.
• Experience administering benefit and Group Retirement Savings programs.
• High level of accuracy, discretion, and attention to detail.
• Keen attention to detail and ability to recognize errors and inconsistencies with a high level of accuracy.
• Strong interpersonal, organizational and communication skills.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Able to work independently and is self-driven, requiring minimal supervision.
• Supports others towards a shared goal, actively supports teammates and recognizes everyones contributions.

What we offer

• Competitive Salary based on experience.
• Paid sick days.
• Paid time off between Christmas and New Years.
• Group Health benefits including Vision, Dental, Paramedical, Life insurance and Disability insurance.
• Group Retirement Saving Plan (RSP), with employer matching contributions.
• Career Development.
• Employee Engagement Activities.
• Supportive and engaging work environment.
• Flexible Schedule.
• Discount on Gym Membership at Goodlife Fitness.
• Complimentary Coffee & Tea.

If youre interested in this exciting opportunity within a dynamic and growing company, please submit your expression of interest (cover letter and resume) by 4:00 PM on December 31, 2025.