Administrator

Overview

Vertex is currently seeking a highly organized, details-driven Administrator to join our Sherwood Park team. This is a full-time, in-office position, working Monday to Friday from 8 : 00 AM to 5 : 00 PM. This role is ideal for someone who thrives in structured environments, enjoys administrative work, takes pride in accuracy, organization, and follow-through.

The Administrator will provide essential administrative support to the Safety Team by coordinating data, documentation, training records, and reporting across all Vertex divisions. This position is well-suited for a strong administrator who is interested in Health and Safety, comfortable working with multiple systems, managing detailed information, and keeping processes running smoothly.

Responsibilities

• Maintain and audit safety data within the ITrak 360 system (training matrix, behavior-based observation trends, etc.)
• Coordinate alcohol and drug testing, and maintain accurate, confidential documentation
• Schedule, track, and follow up on online and in-person safety training
• Distribute health and safety communications and updates across departments
• Prepare statistical reports using Power BI
• Maintain and update records on prequalification systems such as ISNetworld (ISN), Avetta, ComplyWorks etc.
• Support WCB claim management and incident tracking in collaboration with safety leads
• Input employee safety certifications and training into ITrak 360
• Review, code, and track Health and Safety invoices; create and manage Purchase Orders
• Order, organize, and distribute safety manuals, forms, and related materials
• Perform general administrative duties including document formatting, filing, record management, and mail distribution
• Maintain safety bulletins and ensure information is current and accurate
• Prepare weekly, monthly, and quarterly safety reports for internal and board-level review
• Conduct office safety inspections and support transportation audits
• Track and manage Certificates of Insurance for clients and subcontractor compliance
• Assist with contractor prequalification documentation and internal audits

Candidate Qualifications

Additional Information

Benefits include :

At Vertex, strong administration is valued and recognized as critical to our success. This role offers the opportunity to apply your organizational strengths in a meaningful way while gaining exposure to health and safety operations across a growing organization.

APPLY NOW

With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skill-set to the Vertex team and we make health, safety and community well-being a priority by supporting numerous endeavors at each of our locations across North America.

If you're looking for a career where your skills are valued and your contributions make a difference, we encourage you to apply and become part of the Vertex team.

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