Industry Network Coordinator

Role Responsibilities

Reporting to the Manager, Board Activities, this position deals directly with the unit director, supervisors, managers, PDSes, Subject Matter Experts (SMEs) and other staff involved in the administration of industry consultation, and is responsible for management of financial processes related to reimbursement of SMEs using applicable financial systems (1GX, Concur, etc.). All work in this position is completed within the framework of established policies, processes, bylaws, and branch and ministry priorities.

• Book SME meetings for trades groups, ensuring composition of group is representative of industry (employers, employees, union, non-union, post-secondary, etc), send out notification of meetings and handle meeting logistics (attendees, venue, SME expense forms and claims).
• Review eligibility of SME group members to ensure compliance with meeting requirements (e.g. : employee representative or employer representatives).
• Review SME applications and forms for accuracy and completeness, and submit information or edits to Industry and Program Support unit.
• Monitor SME information in financial systems for accuracy, working with Service Alberta and Advanced Education Finance to ensure SME member claims and honoraria are reimbursed.
• Developing internal financial processes as required to troubleshoot SME claim payment.
• Manage and maintain current information, files and records for SME meetings to demonstrate compliance with required processes, and generate attendance and meeting reports as needed.
• Maintain awareness of changes to policies or procedures that could impact SME groups (Treasury Board changes to remuneration and expense claim processes) and communicate changes to department staff and SMEs.
• Book meeting rooms, catering / refreshments, manage meeting notifications and attendance for SME meetings.
• Prepare invoice forms and manage creation and administration of SME business partner information for honoraria and expense reimbursement.
• Process honorarium and expenses for SME members post-meeting.
• Review, distribute and post meeting documents in accordance with established policies; manage queries / comments regarding content with PDSes, supervisors,managers and director as needed.
• Update spreadsheets, templates and reports after SME meeting.
• Scan approved documents into relevant systems and post and / or distribute as required.

Please to view the job description for this position.