Talent.com
Governance and Board Operations Specialist and Executive Assistant
Governance and Board Operations Specialist and Executive AssistantStafflink • Toronto, ON
Governance and Board Operations Specialist and Executive Assistant

Governance and Board Operations Specialist and Executive Assistant

Stafflink • Toronto, ON
30+ days ago
Job type
  • Full-time
Job description

Job Description

Altis Recruitment is grateful to partner with an organization within the Broader Public Sector to support the recruitment of a full-time permanent Governance and Board Operations Specialist role. This role is based in Downtown Toronto and will operate in a hybrid structure, working a 37.5 hour work week between 8am - 9am to 4pm - 5pm.

This position is a newly created, executive assistant and governance-focused role designed for a professional who holds strong corporate governance experience and has been responsible for coordinating board committee meetings and board of director meetings in their previous roles. This opportunity will support the logistics for 5 board committees and a board of directors meeting, each meeting quarterly. This individual will work closely with senior leadership and be the main liaison between staff and the board, managing agendas, meeting logistics, and supporting governance processes.
The successful candidate will report directly to a senior leader who is collaborative, supportive and excited to support your growth and questions. This individual will also work closely with the Secretary of the Board and various committee chairs. This position includes annual performance-based bonuses, an RRSP matching program, and 100% employer-paid benefits.
Main Responsibilities:
  • Board & Committee Support and Governance and Policy Oversight will account for 85% of the responsibilities of this role
  • Coordinate logistics for 5 board committees (each meeting quarterly) and the full board meeting every quarter
  • Prepare agendas, briefing notes, and coordinate input from internal staff leads
  • Format, review, and finalize board packages in a consistent, professional format
  • Track and follow up on action items across meetings
  • Take accurate minutes during board and committee meetings using Diligent (prior experience with this software is not required but considered an asset)
  • Support the review and maintenance of governance documents and policies
  • Liaise with board members on requests and ensure appropriate follow-through
  • Anticipate board needs, identify potential risks or issues, and make proactive recommendations
  • Assist in identifying areas for improvement in governance practices and tools
  • Manage the policy and board manuals to ensure updates are aligned with evolving legislation
  • Use sound judgment to assess board member requests and know when to escalate
  • Provide oversight and quality assurance across board operations
  • Participate in building out governance infrastructure for long-term success
  • Executive Support will account for 15% of this opportunity
  • Manage and coordinate scheduling, prep work, and follow-up for senior leadership’s meetings and organizational projects with various teams and contacts.
  • Help draft written content, review documents, and check materials for clarity and alignment.
  • Take notes during internal leadership discussions, keep track of next steps, and support follow-through on outstanding items.
  • Work alongside internal teams to assist with planning organization-wide gatherings, including pulling together slides or support materials.
  • Handle sensitive information with care and maintain a high level of confidentiality.
  • Support additional tasks and responsibilities as needed.
Experience:
  • 4+ years of experience with nonprofit, public sector, or government-regulated environments
  • Deeply organized, detail-oriented, and proactive
  • Able to manage multiple complex workflows and deadlines
  • Comfortable interacting with senior leadership and board members
  • Proactive critical thinker who actively offers suggestions and seeks feedback
  • Excellent at written communication, particularly in minutes, policies, and formal documents
  • Comprehensive knowledge of corporate governance principles, with hands-on experience collaborating with a board of directors and senior executive leadership.
Create a job alert for this search

Governance and Board Operations Specialist and Executive Assistant • Toronto, ON

Similar jobs

Proactive Executive Assistant for Confidential Operations and Support

Staples CanadaRichmond Hill, York Region, CA
Full-time

Play a vital role as an Executive Assistant focused on executive support.Provide administrative assistance, manage key communications, and ensure operational excellence in a hybrid workspace.You wi...Show more

 • Promoted

Senior Executive Assistant for Efficient Organizational Operations

DEL PROPERTY MANAGEMENT INC.Toronto
Full-time

Become a key player as a Senior Executive Assistant, providing indispensable support to an executive while managing daily operations with precision.Your attention to detail and organizational skill...Show more

 • Promoted

Executive Assistant & Office Ops Lead (Toronto)

SpellbookToronto, ON, CA
Full-time

A leading technology company in Toronto seeks an Office Manager & Executive Assistant to support executives and ensure smooth office operations.Responsibilities include managing daily office tasks,...Show more

 • Promoted

Executive Assistant, Governance

BMOToronto, ON, CA
Part-time

The Executive Assistant, Governance is critical to ensuring the smooth, disciplined and effective operations of Executive and Governance activities.Supporting the Head of Governance & Controls and ...Show more

 • Promoted

Remote Strategic Executive Assistant & Operations Partner

HootsuiteToronto, ON, CA
Remote
Full-time

A leading social media management firm based in Canada is searching for an experienced Executive Assistant to provide strategic support to company executives.The ideal candidate will manage complex...Show more

 • Promoted

Executive Assistant to Senior Leaders & Office Operations

Analysis GroupToronto, ON, CA
Full-time

A leading economics consulting firm in Toronto is seeking a Senior Administrative Assistant to provide executive and office support services.The role requires managing executive schedules, arrangin...Show more

 • Promoted

Senior Executive Assistant / Coordinator - The Feldman Agency

The Feldman Agencytoronto, on, ca
Full-time

The Feldman Agency is seeking a highly experienced.Senior Executive Assistant / Coordinator.This role is designed for someone who has worked on a.Lead by example in how deals are processed and exec...Show more

 • Promoted

Executive Assistant to Leadership Team - Board & Governance

Canadian Association of Community Health CentresToronto
Full-time

A community health organization in Toronto is seeking an Executive Assistant to support the Leadership Team.This full-time role requires exceptional organizational skills and a customer service ori...Show more

 • Promoted

Senior Executive Assistant & Operations Support

Deciem Beauty Group Inc.Toronto, ON, CA
Full-time

A leading beauty company in Toronto seeks a highly organized Senior Administrative Assistant to provide comprehensive operational support to the Senior Leadership Team.This role involves calendar m...Show more

 • Promoted

Senior Leader in Data Governance for Strategic Operations

Manulife FinancialToronto, ON, CA
Full-time

Take charge of data governance in a remote capacity, ensuring robust data management and quality standards.As a seasoned leader, you'll ensure data integrity across diverse operational landscapes.T...Show more

 • Promoted

Executive Assistant - Elite Developments

Elite Developmentstoronto, on, ca
Full-time

Elite Developments is seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our Senior Management team.This role offers an exciting opportunity for an exper...Show more

 • Promoted

Senior Executive Assistant & Office Operations Lead

Everest Clinical Research Services Inc.Markham, York Region, CA
Full-time

A clinical research organization based in Markham is seeking a Senior Executive Assistant and Office Manager to support the CEO and manage office operations.This role involves high-level administra...Show more

 • Promoted

Senior Specialist, Oversight & Governance - C$94,600 - C$176,000 A Year

BMO Financial GroupToronto, Canada
Full-time

The specialist will provide oversight and governance on risk management within the banking sector.They will be involved in monitoring, reporting and maintaining compliance.Show more

 • Promoted

Board Governance Support Specialist

Co-operatorsToronto, ON, CA
Full-time

Elevate governance excellence as a Board Support Specialist.Organize and manage Board and committee meetings ranging from in-person to hybrid, ensuring seamless logistics and effective communicatio...Show more

 • Promoted

Executive Assistant Specializing in Client Engagement and Operations

Ernst & Young Advisory Services Sdn BhdToronto, ON, CA
Full-time

Enhance business operations as an Executive Assistant within a vibrant team.Bring your exceptional organizational skills and proactive approach to a role focused on exceeding expectations.In this p...Show more

 • Promoted

Governance Advisory Analyst Focused on Board and CEO Performance

Watson Board AdvisorsToronto
Full-time

Join a leading advisory team as a Governance Analyst.Leverage your analytical strengths to support board effectiveness and enhance CEO leadership through comprehensive evaluations.This role is cent...Show more

 • Promoted

Executive Assistant for Growth & Operations

Viral NationToronto
Full-time

A dynamic digital agency based in Toronto seeks an Executive Assistant to support the corporate team with calendar management, project coordination, and communication management.The ideal candidate...Show more

 • Promoted

Senior Executive Assistant Steering Leadership Communication and Efficiency

JLLToronto
Full-time

Join as a Senior Executive Assistant dedicated to enhancing leadership operations.Your outstanding organizational capabilities will ensure efficiency and effective communication within a dynamic, f...Show more