Document Controller

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

Your Opportunity

Stantec is seeking a Document Control Specialist to join our Program Management team in North Vancouver. This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.

Your Key Responsibilities

• Maintain and enforce established document control processes, systems, and procedures across all project functions.
• Support project managers and team members in complying with client standards, internal procedures, and document management requirements.
• Compile, assemble, and format project documentation, including reports, manuals, and other deliverables.
• Organize and maintain both electronic and hard-copy files, ensuring accurate tracking of internal and external document distribution.
• Process, monitor, and track client and vendor submittals to ensure timely and accurate documentation flow.
• Adhere to record retention policies and ensure proper archiving of project information.
• Uphold quality control standards by ensuring documentation accuracy, consistency, and compliance.
• Provide general administrative and project support as needed to ensure smooth office and project operations.

Your Capabilities and Credentials

Proficient in MS Office Suite and Adobe Acrobat; experience with document management systems is an asset.

Prior experience working on large infrastructure or engineering projects preferred.

Strong interpersonal, written, and verbal communication skills.

Exceptional organizational skills with attention to detail and accuracy.

Ability to effectively manage multiple priorities and meet deadlines in a fast-paced environment.

Education and Experience

Minimum of 1 year of experience in a project documentation or document control role highly preferred.

Diploma or associate’s degree in Business Administration or a related field preferred.

Typical office environment working with computers and remaining sedentary for periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

#Program&ProjectControls

Pay Range :

Pay Transparency : In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary : Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary / casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada | BC | North Vancouver

Organization : 1122 Water-CA PMCM-Burnaby BC

Employee Status : Regular

Business Justification : New Position

Travel : No

Schedule : Full time

Job Posting : 01 / 12 / 2025 04 : 12 : 02

Req ID : 1003245