administrative assistant

Education

• Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Conduct performance reviews

Supervision

• 3-4 people

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Social Media
• MS Access
• MS Office
• Google Drive
• Electronic mail

Security and safety

• Criminal record check

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Time management
• Dependability
• Quick learner

Experience

• 2 years to less than 3 years