Property Coordinator

Property Coordinator

Precise Properties Inc

Immediate opening.

Base Pay Range

CA$38,000.00 / yr - CA$45,000.00 / yr

About the Job

Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property Coordinator plays a vital role in the day-to-day management of a housing community, providing kind and courteous services to residents, dealing with maintenance contractors, and finding creative solutions for everyday issues.

Responsibilities

• Self-directed, mature, self‑motivated, kind, efficient, down‑to‑earth, friendly, cheerful, and approachable.
• Strong people, administrative, and organizational skills.
• Full‑time, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late‑night open office (11 am to 7 pm) per week is required.
• Acts as the agent of the management team.
• Serves as resource person for the management team, staff, committees, and client / visitors.
• First point of contact for residents.
• Sets objectives, goals, bylaws, and management procedures.
• Ensures basic controls are in place and followed.
• Performs duties in three major areas : financial management, resident relations, office and administrative management.
• Manages office administration and routines, including :
• Efficient administration of the office and its systems
• Making credit union and / or bank deposits
• Controlling petty cash system
• Producing and circulating reports, minutes, agendas, and other documents when needed
• Making room bookings for members
• Ordering office supplies, recycling office paper, handling deliveries and mail
• Handling reception and telephone during open office hours, taking recorded messages and passing them to the appropriate person
• Maintaining parking records and administering parking by‑law
• Sending notices of late payments, arrears, NSF checks, and reminders of payments due
• Setting up a complete filing system for all records, documents and minutes
• Processing applications, move‑in / out procedures, and supporting the membership committee
• Contacting utility companies for move‑ins and move‑outs
• Processing move‑out charges and details
• Deals with members / tenants queries, referring to staff as necessary, preparing and delivering materials for meetings, and reviewing annual applications for housing charge assistance.
• Financial responsibilities include preparing cheque requisitions, making deposits, controlling petty cash, reviewing financial statements, issuing notices, calculating housing charges and adjustments, reviewing subsidy applications, maintaining waiting lists, and setting up confidential files for subsidy households.

Qualifications and Skills

About Precise Property Management

http : / / www.ppmgmt.ca

#J-18808-Ljbffr