Order Management Representative / Project Coordinator

Are you a detail-oriented professional who loves seeing a project through from "Handshake to Hardware"? We are looking for a Project Specialist to lead the Order-to-Cash cycle for our sophisticated UPS (Uninterruptable Power Supply) systems.

In this role, you are the single point of contact for our customers. You will bridge the gap between Sales, Engineering, and Logistics to ensure that complex power projects are delivered on time, on spec, and with a world-class customer experience.

Location: Toronto, ON

6 month contract

Advantages
Competitive pay rate
Possibility of Extension
Opportunity to gain valuable experience in the organization
Monday to Friday
100% onsite position

Responsibilities
 Works closely with inside sales personnel, application engineering, channel and regional managers
to book orders and transition customers from sales to post-order support
 Communicates directly with the outside sales, independent sales agencies, distributors, contractors,
engineers and end users to ensure spec drawings, sign offs, releases and deliveries are maintained
as needed
 Builds and maintains excellent working relationships with sales agencies and distributors
 Advises customers on use and application of standard products and refers more technical inquiries
to appropriate personnel
 Accurately processes all customer Orders (received via phone, fax or electronically from
manufacturers’ reps, distributors, OEM’s & internal sales personnel), Return Material Authorizations
and credit requests
 Coordinates and communicates effectively with Purchasing, marketing, engineering, field sales, and
other internal departments to ensure accurate, on-time delivery of project commitments
 Provides input and changes to finance for revenue and margin forecast
 Responsible for ensuring issues are escalated to managers for prompt investigation and action as
required
 Communicates and submits in a timely manner, purchase requisitions to purchasing. Provides
supporting documentation (quotes, emails) for non- standard product, pre-ordered product and
maintain stocked single phase product levels.
 Works with Project Management and Service to complete factory testing, Canadian Standards
Association (CSA) requirements, fulfill all project documentation requirements such as Operation
and Maintenance Manuals, Spare Parts Lists and As-Built drawings in a timely manner
 Responds promptly to requests for quote, pricing adders/deducts for product changes
 Manages multiple project orders and prioritize time and tasks effectively to serve company's customers


Qualifications
Basic Qualifications:

 Minimum of 2 years of experience in customer service or call centre environment

 University degree or college diploma from an accredited institution
 Must be legally eligible to work in Canada without company sponsorship now and in the future
 No relocation provided. Candidates must reside within 80 km of Toronto, ON to be considered

Preferred:
 Preference to bilingual (English/French)
 Minimum of 2 years in a Project Management discipline
 Engineering Technology Diploma or a University Degree in Engineering from an accredited institution

Position Criteria:
 Strong computer skills with Excel, Word, PowerPoint, Outlook, and the Internet
 Candidate may be required to work flex hours to accommodate national requirements
 Ability to leverage internal resources to promote customer solutions
 Exceptional written and verbal communications skills
 Previous experience working in a fast-paced office environment
 Extensive high-volume keyboarding on a daily basis

Summary
Are you interested in the Order Management Representative / Project Coordinator position in Toronto? Please apply online at Randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.