Administrative Assistant - Business Development & Strategic Growth FortisAlberta Inc. Location : [...]

DESCRIPTION

Under the supervision of the Director Key Accounts & Strategic Growth, the Administrative Assistant - Business Development & Strategic Growth will be primarily responsible for providing administrative support to the Customer & Stakeholder Engagement team, with a secondary focus on supporting the Business Development and Key Accounts teams.

DUTIES & RESPONSIBILITIES

• Provide general administrative support to the Customer & Stakeholder Engagement and the Key Accounts & Business Development teams, including managing calendars, coordinating travel, assisting in scheduling and organizing meetings, and coordinating internal communications.
• Prepare, reconcile, and submit expense reports via the expense management system, ensuring timely and accurate processing.
• Provide support with data entry tasks, including entering team time in the system, tracking vacations for the team, completing mileage logs and assisting with documenting and entering project start / completion activities.
• Collect and compile information to support the drafting of agreements and other documentation as required.
• Maintain electronic documents and spreadsheets on the corporate drives.
• Order and manage the department's FortisAlberta branded merchandise, ensuring timely distribution and stock management.
• Order office supplies, ensuring supplies are organized and available when required.
• Assist in organizing meetings, by booking venues and meeting spaces, preparing agendas and presentation materials, recording action items, tracking deliverables, and distributing meeting notes.
• Maintain electronic documents and spreadsheets stored on the corporate drives.
• Assist in organizing employee events, receptions, and team building activities.
• Assist with onboarding and offboarding employees and new hires, including handling HRIS forms, Service Request tickets, etc.
• Special projects and other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

REQUIRED QUALIFICATIONS

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