office administrative assistant

• Work Term : Permanent
• Work Language : English
• Hours : 32 to 40 hours per week
• Education : Secondary (high) school graduation certificate
• Experience : 1 to less than 7 months
• or equivalent experience

Work setting

• Relocation costs not covered by employer
• Willing to relocate

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Plan and control budget and expenditures
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews

Supervision

• 1 to 2 people
• 3-4 people

Security and safety

Basic security clearance

Transportation / travel information

Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Judgement
• Team player
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
15 days ago