Business Officer

Union :   Non-Union

Number of Vacancies :  1

Site :   700 University Ave Toronto

Department : CIHR Institute of Cancer Research at UHN

Reports to :  ICR Scientific Director & Assistant Director

Hours :   37.5 hours per week

Shifts : Monday - Friday

Status :   Permanent Full-Time

Closing Date : November 3 2025

Position Summary :

As part of the ICR team the Operations and Initiatives Lead plays a key role in supporting the Scientific Director (SD) and Assistant Director (AD) in the day-to-day operations of the Institute. This position is primarily administrative and coordination-focused providing essential support to ensure the efficient delivery of Institute activities. Responsibilities include organizing meetings coordinating documentation assisting with budget tracking and financial processes and supporting reporting requirements. The position also provides logistical and coordination support for international partnerships and collaborations under the guidance of the SD and AD. The successful candidate will demonstrate excellent organizational skills attention to detail discretion and professionalism in managing multiple priorities.

The position is located at the ICR office at UHN. Occasional travel outside of Toronto for multi-day periods and flexible work hours including occasional evenings and weekends will be necessary.

Key Responsibilities (Job functions include but are not limited to) :

Institute Operations

• Provide administrative and coordination support to ensure the smooth day-to-day operations of the Institute including tracking budgets managing documentation coordinating procurement activities physical resources and maintaining accurate records all in consultation with the Scientific Director and Assistant Director and in alignment with UHN CIHR and Government of Canada policies and procedures.
• Assist with budget tracking and financial reporting including monitoring Institute Support Grant (ISG) and event budgets maintaining accurate expense records and preparing financial summaries and projections under the guidance of the SD and AD.
• Coordinate purchasing payment and reimbursement processes ensuring expenditures comply with institutional policies and that supporting documentation is complete and accurate.
• Contribute to the administrative organization and efficiency of the Institute by maintaining internal systems streamlining workflows and implementing process improvements to support evolving operational needs.
• Work closely with UHN and CIHR financial teams vendors and service providers to support timely processing of contracts invoices and payments.
• Provide regular operational updates prepare supporting materials for internal and external reporting and respond to inquiries from stakeholders regarding administrative or financial matters in collaboration with the SD and AD.
• Support the coordination of agreements with suppliers consultants and other CIHR Institutes ensuring documentation is complete and in line with institutional requirements.
• Assist in onboarding and supporting staff as needed to ensure consistent administrative practices across the Institute.

International Partnerships

General Accountabilities

Qualifications :

Additional Information :

Why Join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work : No

Employment Type : Full-time

Key Skills

Business Intelligence,Children Activity,Business Analysis,Corporate Sales,ABB,Corporate Development

Experience : years

Vacancy : 1