Scheduling and Attendance Coordinator

Job Description

Summary

This role is responsible for maintaining work schedules tracking time and attendance for all scheduled employees at a LTC facility all unfilled shifts are covered to ensure smooth operations and quality of resident care at the addition the role may provide administrative support for the Operations Manager and / or Clinical Leadership.

Qualifications

Post-secondary diploma / certificate in office or business administration or equivalent work experience managing employee time and attendance including schedule forecasting

Experience in long term care or general healthcare industry an asset

Strong data analytics with high attention to detail; critical thinker

Ability to work in a fast-paced environment with changing priorities exceptional time management skills and to perform well under pressure with tight deadlines

Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues

Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization

Technical Competencies

Technical knowledge and experience working with Workday PointClickCare or cloud-based software preferred

Demonstrates proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint Teams)

Knowledge of Occupational Health & Safety practices principles and legislation

Working knowledge of HR scheduling; interpretation and application of collective agreement provisions

Knowledge and experience with office and computer equipment

Key Accountabilities

Responsibilities

Onboarding and Orientation

Schedule orientation sessions for new employees

Monitor / Track completion of onboarding and orientation sessions

Scheduling and Attendance

Maintain update and actively assign all employee schedules

Maintain and manage open shift management tool (Call Multiplier / Staff Stat) to fill vacant shifts

Manage co-horting of staff assignments during periods of outbreak

Address absence related employee matters : sick usage stat holiday usage vacation requests LOA entries in appropriate management tools

Manage all enquiries regarding pay discrepancies

Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll (compare actuals with what was planned / scheduled correct mistakes run absenteeism reports run rotation day notes etc.)

Other projects as assigned

Other

Communication with staff via email

Time Type : Part time

When you choose to build your career with Extendicare youre joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring turn it into a rewarding career with Extendicare!

Extendicare and affiliated organizations including our partner homes in Extendicare Assist accommodate the needs of job applicants throughout its recruitment and selection processes upon request.

Required Experience :

IC

Key Skills

Customer Service,Communication,Fire And Safety Engineering,Key Account,Market Intelligence

Employment Type : Part-Time

Experience : years

Vacancy : 1