Elections Coordinator, Election Systems

City of OttawaOttawa, ON

1 day ago

Salary

CAD79375.66–CAD100382.1 yearly

Job type

Temporary

Full-time

Job description

Requisition ID : 14375

Department : Office of the City Clerk

Service : French Language Services & Mun Elections

Branch : Elections Branch

Employment Type : 1 Temporary Full Time Position (Up to December 31, 2026)

Work Hours : 35 hours per week

Affiliation : MPE

Salary Information : $79,375.66 - $100,382.10 annually (2024 rates of pay)

Location : 1221-B Cyrville Road

City : Ottawa, ON

Job Category : Administrative and Support Services

Application Close : 10 / 12 / 2024

JOB SUMMARY

French Language Services & Municipal Elections is responsible for the planning, implementation and administration of policies and programs for French Language Services and Municipal Elections for the City of Ottawa.

The Service Area prepares for and administers municipal elections, by-elections, and appointment processes to fill City Council vacancies that occur during a Term of Council. The City Clerk and the Elections Office ensure that the municipal elections, by-elections, and appointment processes fully comply with the responsibilities, requirements, and principles set out in the Municipal Act, 2001 and the Municipal Elections Act, 1996 (the MEA).

You are responsible for coordinating the development and maintenance of Elections Systems in accordance with outlined policy, procedures, and legislation. These include the Election Management System (EMS), Vote Tabulation System (VTS) and associated and dependent systems and integrations. Working with other staff within the service area and with internal and external stakeholders, you plan and deliver assigned activities, projects, and services consistent with the needs and strategic direction of the unit, branch and service area.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business Administration, Public Policy, Political Science or other related field.

Minimum of 4 years of experience within a large municipal setting with specific emphasis on the administration of municipal elections is required, including 3 years of in-depth work experience preferably supplemented with project management and supervisory experience

Experience with corporate software and creating an election management database is required

Preference will be given to candidates with experience developing business cases for new programs and projects

CERTIFICATIONS AND LICENCES

Completion of Municipal Administration Program (MAP) from AMCTO is desirableProject Management Professional (PMP) certification is an asset

KNOWLEDGE

General knowledge of the City of Ottawa and of corporate and departmental policies and procedures
Legislation, policies, regulations, guidelines and operational procedures relevant to the operational area
Contract document preparation, the tendering process and supervision of field services
Supervisory experience and motivational techniques. Working knowledge of corporate human resource policies, practices and collective agreements related to managing in a unionized environment, including hiring, dismissal, performance management and the grievance procedure
Financial management practices and budget processes
Methods used to deal with the media in a professional manner
Standards specific to specialty area
Project Management principles
Equipment operation specific to elections, including vote counting equipment.
Computer applications, including MS Office, MS Project, and election management systems.
Must be familiar with all applicable health and safety legislation, have knowledge of any potential or actual danger to health or safety in the work place, and have knowledge of appropriate actions to be taken in order to ensure the health and safety of staff in accordance with applicable legislation and City policies and procedures.

COMPETENCIES, SKILLS AND ABILITIES

Ability to communicate effectively, both orally and in writing, at all levels of the organization and with external stakeholders

Demonstrated ability to interpret legislation

Ability to develop projects, policies and procedures applicable to the program area

Demonstrated political and organizational acuity, including relationships between staff, media, the public, elected officials, and candidates for elected office.

Excellent analytical ability and strong decision making skills

Ability to function well under pressure in a fast-paced environment

Results oriented and ability to achieve goals by setting challenging but realistic targets and deadlines and managing work effectively

High level of competency in interpersonal relations and communication with strong customer service and results driven orientation

Highly organized and strong attention to detail

WHAT YOU NEED TO KNOW

Language Requirement : English oral, reading, writing required.

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities.