Billing Specialist / Project Accountant

Job Description

Job Description

Description

Your role at GEI.

Essential Responsibilities & Duties

• Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services-related to billing.
• Open projects, proposals and clients in an enterprise software system.
• Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies.
• Process draft invoices and all related documents through an electronic billing system.
• Prepare final invoices for all billable projects, including all applicable backup.
• Upload final invoices to client billing portals if needed.
• Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes.
• It is expected that the Biller / Project Accountant maintain a continuous line of communication to clear any open items.
• Ensure that appropriate approvals are obtained in accordance with company policies.
• Research and reconcile project related issues, identify cause of project variances and clear when possible.
• Support and assist Project Managers.
• Perform additional assignments, as directed by the Billing Manager and Supervisors.
• Communicate and coordinate with the local offices.

Minimum Qualifications :

We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here.

Employee-owned. Employee-focused.

As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more.  Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.

GEI’s Total Rewards Package Includes

Physical Job Requirements

Sedentary

Light

Medium

Other

Activity Level Throughout Workday

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

Continuous

(67-100% of day)

Not Applicable

Sitting

Standing

Walking

Climbing

Lifting (floor to waist level)  (in pounds)

(0-25 lbs)

Lifting (waist level and above)  (in pounds)

(0-10 lbs)

Carrying objects

Push / pull

Twisting

Bending

Reaching forward

Reaching overhead

Squat / kneel / crawl

Wrist position deviation

Pinching / fine motor skills

Keyboard use / repetitive motion

Taste or smell (taste=never)

Talk or hear

Accurate 20 / 40

Very Accurate 20 / 20

Not Applicable

Near Vision

Far Vision

Yes

No

Not Applicable

Color Vision (ability to identify and distinguish colors)

Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable

Depth perception

Hearing

Environmental Requirements

Occupational Exposure Risk Potential

Reasonably Anticipated

Not Anticipated

Blood borne pathogens

Chemical

Airborne communicable diseases

Extreme temperatures

Radiation

Uneven surfaces or elevations

Extreme noise levels

Dust / particular matter

Other (exposure risks) :

Usual workday hours :

10

12

Other work hours

GEI is an AA / equal opportunity employer, including disabled and veterans.