Estate & Corporate Legal Assistant

We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid.Advantages:-Competitive salary (70-75K)-Full benefits + RRSP matching-3/4 weeks vacation + 12 personal days-Hybrid work model (1 day on site)-Great cultureResponsibilities:- Ensure full compliance with the firm's system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.- Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.- Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers' time records when required.- Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.- Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.- Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.- Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.- Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.- Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.Qualifications: - 4+years of experience as a Legal Assistant or in a similar role.- Familiarity with legal agreements and procedures, particularly in personal injury litigation.- Strong organizational skills and attention to detail for maintaining accurate records and compliance with firm policies.- Ability to draft and prepare a variety of legal documents with precision.- Excellent time management skills to handle multiple tasks and meet strict deadlines.- Knowledge of trust accounting and financial procedures within a legal context.- Strong communication skills to effectively interact with clients, lawyers, and other team members.- Work supportively with colleagues and team members on all aspects of the practice area.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.This job posting is for a current vacancy with our client.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply," you're agreeing to Robert Half's Terms of Use.