Accounts Receivable Administrator

Position Overview :

We are seeking a detail-oriented and proactive Accounts Receivable Administrator to join our finance team. This role is critical in ensuring accurate and timely billing, submission, and reconciliation processes. A key responsibility will be the preparation and submission of client invoices, ensuring that all billing aligns with contract terms and client expectations. The ideal candidate will have strong organizational skills, excellent communication abilities, and a firm grasp of accounting principles related to accounts receivable.

Key Responsibilities

• Client Invoicing : Review paperwork for accuracy, completeness, and compliance with client pricing contracts, ensuring all charges align with agreed-upon rates and terms before invoicing.
• Client Invoicing : Export charges to QuickBooks and adjust invoice line items to include all pertinent details (e.g., descriptions, dates, reference numbers).
• Client Invoicing : Prepare and compile invoice packages that meet specific client requirements and expectations (e.g., supporting documentation, work orders, etc.).
• Client Invoicing : Obtain appropriate credit approvals and process credit memos in accordance with company policies and client agreements, ensuring accurate account adjustments and documentation.
• Collections : Submit client invoices through various online portals (e.g., OpenInvoice, Cortex, Jobutrax) following client-specific submission requirements.
• Collections : Maintain and update an Excel spreadsheet with detailed invoice data to support accurate reconciliation, monitor outstanding payments, and ensure timely follow-up with clients and the Pacesetter sales team.
• Collections : Track invoice submissions to confirm receipt and facilitate timely reconciliation and payment follow-up.
• Collections : Collaborate with the Pacesetter sales team to obtain client approval on additional well charges.

Education, Experience, Technical Qualifications

Additional Skills

#J-18808-Ljbffr